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The City of Nichols Hills Minutes of the City Council Meeting June 12, 2012 Original Agenda Filed in the Office of the Municipal Clerk at 3 PM on the 8th day of June, 2012. E Peter Hoffman Jr., Mayor David Poole, City Manager Steven Goetzinger, Vice-Mayor John Michael Williams, City Attorney Sody Clements, Councilman Kristi Hort, City Clerk, Fin Director 1. Call to Order.
Mayor Hoffman called the meeting to order at 5:30 p.m.; then led the flag salute. 2. Roll Call. Acknowledgment was made by Mayor Hoffman that he and Vice-Mayor Goetzinger were present. 3. Consent Calendar:
a) Police Department Report for May, 2012 b) Municipal Court Report for May, 2012 c) Fire Department Report for May, 2012 d) Public Works Department Report for May, 2012 e) Risk Management Report for May, 2012 f) New Residents List for May, 2012 g) Finance Director’s Report for May, 2012 h) City Treasurer’s Report for May, 2012 i) Information Systems Manager’s Report for May, 2012 j) City Manager’s Report for May, 2012 k) City Engineer’s Report l) ACOG Sales Tax Report APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 4. Minutes: April 10, 2012 May 1, 2012 @ 5:30 May 8, 2012 @ 4 p.m. May 8, 2012 @ 5:30 p.m. May 10, 2012 @ 4 p.m. May 17, 2012 @ 2 p.m.
APPROVED: Motion to table the minutes of May 17, 2012 and approve all remaining minutes as presented, moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements
5. Total Warrants and Claims:.......................................... $ 379,830.20 a) General Fund.............................................................. 130,454.46 b) Street & Alley Fund......................................................... 2,223.04 c) Designated Funds............................................................. 713.15 d) Nichols Hills Municipal Authority................................... 97,644.09 e) General Fund CIP......................................................... 66,520.90 f) 911....................................................................................... 24.47 g) NHMA CIP....................................................................... 6,628.19 h) General Obligation Bond Issues.................................. 75,621.90 APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 6. Citizens desiring to be heard. 7. Proclamation presentation to retiring Nichols Hills City Treasurer Mr. John Erich Frank. Mayor Hoffman read and presented Mr. John Erich Frank with a proclamation and a money clip in appreciation for his many years of dedicated service to the City of Nichols Hills. 8. Discussion, Consideration and Possible action approving the request for the annual pooch parade and installation of banners. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 9. Discussion, Consideration and Possible Approval or disapproval of the water tower lease submitted by A T & T Mobility dba New Cingular Wireless for the water tower owned by the City of Nichols Hills located at APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 10. PUBLIC HEARING: Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-06-03 the application seeking a special permit application, submitted by A T & T Mobility dba New Cingular Wireless for the water tower owned by the City of Nichols Hills located at Greystone Avenue and Westminster Place. A T & T is requesting to install new equipment located on the water tower owned by the City of Nichols Hills. Mayor Hoffman opened the public hearing. Hearing no citizen present who expressed a desire to be heard, the public hearing was closed. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 11. PUBLIC HEARING: Application by Glenbrook Park in Nichols Hills, LLC for approval of a preliminary plat for Glenbrook Park in Nichols Hills regarding property at 1601 NW 63rd Street, Nichols Hills, Oklahoma, in the South Half of Section Five (5) Township Twelve (12) North, Range Three (3) West of Indian Meridian, Oklahoma County, Oklahoma. Mayor Hoffman opened the public hearing. Ms. Peggy Philbin inquired as to the status of the civil engineer. City Manager a) Discussion, Consideration and Possible Approval or Disapproval of the forgoing Preliminary Plat. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 12. Discussion, Consideration and Possible Approval of Pay Estimate No. 7 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way Project in the amount of $52,896.04 to Atlas Paving Co. To be paid out of the 2008-2009 GO Bonds and other funds. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 13. PUBLIC HEARING: Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-06-02, for which the owners of 1507
Mayor Hoffman opened the public hearing. Hearing no citizen present who expressed a desire to be heard, the public hearing was closed. APPROVED: Motion to approve contingent on the City Manager’s approval of the landscaping plan moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements
14. PUBLIC HEARING: Discussion, Consideration and Possible Approval or disapproval concerning Resolution No. 1186 approving and adopting proposed budgets for Fiscal Year 2012-2013 for General Fund, Nichols Hills Municipal Authority, Street & Alley Fund, General Fund Capital Improvements, NHMA Capital Improvements, 911 funds, Designated Accounts Fund and Sinking Fund. Mayor Hoffman opened the public hearing. Hearing no citizen present who expressed a desire to be heard, the public hearing was closed. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements a) Consider and approve emergency clause for foregoing Resolution APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 15. Discussion, Consideration and Possible Action on 2012-2013 Workers’ Compensation Plan Renewal for July 1, 2012 to June 30, 2013. Risk Manager Lindy Stormont recommends approval of the renewal and the escrow credit of $ 73,375.45 to be applied to next year’s premium. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 16. Discussion, Consideration and Possible Action regarding board appointments. a) Ward Two and At Large: i. Planning Commission (Ward Two currently held by Tim Cohn) Agenda Item 16 (a)(i): Vice-Mayor Goetzinger MOVED to approve the recommendation for Mr. Tim Cohn, Ward 2 to the Planning Commission, for the three year term expiring at the regular council meeting in June 2015, or until his/her successor takes office. SECONDED by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements ii. Board of Adjustment (At Large Appointee currently held by Tom Flesher) No Action taken b) Ward Three: i. Park Commissioners (Ward Three currently held by Morton Payne) Agenda Item 16 (b)(i): Council Member Hoffman MOVED to approve the recommendation for Mr. Morton Payne, Ward 3 to the Planning Commission, for the three year term expiring at the regular council meeting in June 2015, or until his/her successor takes office. SECONDED by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements ii. Park Commissioners (Ward Three currently vacant) No Action taken iii. Environmental, Health & Sustainability Commission (Ward Three currently held by Marty Smith) No Action taken 17. Consider, Discussion and Possible approval of appointment of Gerald R. Marshall as City Treasurer effective July 1, 2012 and authorization to Mr. Marshall to take all actions necessary and appropriate to fulfill office of City Treasurer, and further authorize Mayor to sign all necessary documents in furtherance of the foregoing. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 18. Discussion, Consideration and Possible action to approve or disapprove the renewal of general liability, automobile, property, inland marine, law enforcement, employment practices, public entity management liability, commercial crime, excess errors and omissions liability, umbrella liability and terrorism insurance policies with Travelers Insurance for the 2012-2013 policy term. Risk Manager Lindy Stormont recommends approval. APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 19. Discussion, Consideration and Possible action concerning construction sites and parking. APPROVED: Motion to authorize the City Manager to implement the beginning of a discussion with all concerned, moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 20. Discussion, Consideration and Possible action concerning Nichols Hills leash laws. APPROVED: Motion moved by Goetzinger requesting city manager and city attorney to examine current leash laws and make a recommendation to council, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 21. Discussion, Consideration and Possible action concerning the combining of more than one lot back to back. APPROVED: Motion to table until the regular July council meeting, moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements 22. PUBLIC HEARING: Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-06-01, for which the owners of 1701 West Wilshire are requesting to erect a fence in front of their home and by ordinance, can only do so by review. This property is currently zoned E-2. Mayor Hoffman advised the applicant withdrew their application prior to the Planning Commission. 23. Adjournment APPROVED: Motion moved by Goetzinger, seconded by Hoffman. AYES: Hoffman, Goetzinger NAYS: None Absent: Clements E Peter Hoffman, Jr. E Peter Hoffman, Jr., Mayor
Kristi Hort_________ David Poole Kristi Hort, City Clerk David Poole, City Manager |
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