City of Nichols Hills - Agendas & Minutes

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Tuesday, April 10, 2012

The City of Nichols Hills

Minutes of the City Council Meeting

April 10, 2012

Original Agenda Filed in the Office of the Municipal Clerk at 2 PM on the 6^th day of April, 2012.

Sody Clements, Mayor David Poole, City Manager

Peter Hoffman, Vice-Mayor John Michael Williams, City Attorney

Steven Goetzinger, Councilman Kristi Hort, City Clerk, Fin Director

1. Call to Order.

Mayor Clements called the meeting to order at 5:30 p.m.; then led the flag salute.

2. Roll Call.

Acknowledgment was made by Mayor Clements that she along with Vice-Mayor Hoffman and Councilmember Goetzinger were present.

3. Consent Calendar:

a) Police Department Report for March, 2012

b) Municipal Court Report for March, 2012

c) Fire Department Report for March, 2012

d) Public Works Department Report for March, 2012

e) Risk Management Report for March, 2012

f) New Residents List for March, 2012

g) Finance Director’s Report for March, 2012

h) City Treasurer’s Report for March, 2012

i) Information Systems Manager’s Report for March, 2012

j) City Manager’s Report for March, 2012

k) City Engineer’s Report

l) ACOG Sales Tax Report

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

4. Minutes: Meeting – March 13, 2012

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

5. Total Warrants and Claims: ......................................... $ 402,869.33

a) General Fund................................................................ 91,613.63

b) Street & Alley Fund......................................................... 1,598.38

c) Designated Funds............................................................. 312.50

d) Nichols Hills Municipal Authority................................... 61,260.63

e) General Fund CIP......................................................... 97,953.10

f) Nichols Hills Municipal Authority CIP............................ 11,950.00

g) General Obligation Bond Issues................................ 138,181.09

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

6. Citizens desiring to be heard:

Ms. Charlotte Brown, 1408 Glenbrook requested the council and or city place a 3-way stop sign at the intersection of Avalon and Glenbrook Terrace.

7. PUBLIC HEARING: 1601NW 63^rd Street PUD Application - Discussion, Consideration and Possible Approval on the application of Glenbrook Park in Nichols Hills, LLC to rezone 1601 NW 63^rd Street, Nichols Hills, Oklahoma from the “E-1” Estate District to “PUD” Planned Unit Development District.

APPROVED: Motion for authorization be given to City Manager, in conjunction with City Engineer, to retain an independent hydrologist for purpose of advising the City of Nichols Hills about water drainage patterns involving the Glenbrook Park PUD and then confer with applicant and respondents in connection with the proposed PUD application, was moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

APPROVED: Motion was moved by Goetzinger to continue agenda Item 7 (public hearing for PUD application of 1601 NW 63^rd Street) until 5:30 p.m. on Tuesday, May 1, 2012. seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger

8. Discussion of wireless “dead” spots within the city limits of Nichols Hills.

Mr. Kendall Parrish updated council regarding obstacles Nichols Hills residents face regarding coverage for.

9. Discussion, Consideration and Possible approval to accept donation of helmets, helmet lights and gear bags for the City of Nichols Hills Fire Department. This donation is from Crime Prevention, Inc.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

10. Discussion, Consideration and Possible Approval of Pay Estimate No. 6 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way Project in the amount of $129,543.65 to Atlas Paving Co. To be paid out of the 2008-2009 GO Bonds and other funds.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

11. Discussion, Consideration and Possible Approval of Pay Estimate No. 3 in the amount of $11,950 for Project No. FC-1101 Ground Storage Tank Painting to Blastco Texas, Inc. To be paid out of the 2011-2012 Nichols Hills Municipal Authority CIP Fund, as approved in the 2011-2012 Budget.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

12. Discussion, Consideration and Possible Approval to award bid to Pierce Manufacturing for refurbishing E33.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

13. Discussion, Consideration and Possible to authorize city staff and engineer to proceed with lot split approval with City of Oklahoma City for People’s Church property.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

14. Discussion, Consideration and Possible Approval to seek bids for Heat and Air Conditioning unit for Town Hall.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

15. Discussion, Consideration and Possible Action regarding refunding of outstanding General Obligation Bonds.

APPROVED: Motion moved by Hoffman to direct staff to proceed with refunding of General Obligation Bonds, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible Action to ratify and approve Registrar, Transfer Agent and Paying Agent Agreement for $2,500,000 General Obligation Bonds, Series, 2012.

APPROVED: Motion moved by Goetzinger to authorize the Registrar, Transfer Agent and Paying Agent Agreement with Bank of Oklahoma FNA as set forth in Agenda item 16, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

Receive bids for sale of $2,500,000 General Obligation Bonds, Series, 2012, and award sale of bonds to the bidder bidding the lowest interest cost.

Mr. John Waldo addressed council advising bids were received from Country Club Bank and Baker Group. The bid from Baker Group was 1.9560566% and Country Club Bank’s bid was 2.1101831%.

APPROVED: Motion moved by Hoffman to award sale of the 2012 General Obligation Bonds to the Baker Group, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible Action regarding an ordinance providing for the issuance of General Obligation Bonds in the sum of Two Million Five Hundred Thousand Dollars ($2,500,000) by the City of Nichols Hills, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of bonds; providing for a combined bond issue designated “General Obligation Bonds, Series 2012”; prescribing redemption provisions; designating bonds for purposes of certain provisions of the Internal Revenue Code; providing for registration thereof; appointing a paying-agent registrar for the issue and matters related thereto; approving the Official Statement pertaining to the bonds; providing for the levy of an annual tax for payment of principal and interest on the bonds; authorizing the approval of a continuing disclosure agreement and other contracts and instruments necessary to consummate sale of the bonds and disbursement of proceeds of the bonds; fixing other details of the bond sale and issuance; and declaring an emergency.

APPROVED: Motion moved by Goetzinger to approve agenda item 18 as revised by the insert received this evening, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

a) Consider, Discuss and Possible Action regarding Emergency Section for the foregoing Ordinance.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible action to purchase remaining computer upgrades and replacements. Cost will not exceed $18,000, and was approved in the FY 2011-2012 CIP budget.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible action to appoint City Treasurer.

City Manager David Poole advised council of Mr. John Frank’s resignation following several years of service.

APPROVED: Motion moved by Hoffman to schedule a special meeting in mid-May 2012 to discuss the appointment of City Treasurer, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Adjournment.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

Sody Clements____

Sody Clements, Mayor

Kristi Hort David Poole

Kristi Hort, City Clerk David Poole, City Manager