City of Nichols Hills - Agendas & Minutes

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Tuesday, March 13, 2012

The City of Nichols Hills

Minutes of the City Council Meeting

March 13, 2012

Original Agenda Filed in the Office of the Municipal Clerk at 3 PM on the 9^th day of March, 2012.

Sody Clements, Mayor David Poole, City Manager

Peter Hoffman, Vice-Mayor John Michael Williams, City Attorney

Steven Goetzinger, Councilman Kristi Hort, City Clerk, Fin Director

1. Call to Order.

Mayor Clements called the meeting to order at 5:30 p.m.; then led the flag salute.

2. Roll Call.

Acknowledgment was made by Mayor Clements that she along with Vice-Mayor Hoffman and Councilmember Goetzinger were present.

3. Consent Calendar:

a) Police Department Report for February, 2012

b) Municipal Court Report for February, 2012

c) Fire Department Report for February, 2012

d) Public Works Department Report for February, 2012

e) Risk Management Report for February, 2012

f) New Residents List for February, 2012

g) Finance Director’s Report for February, 2012

h) City Treasurer’s Report for February, 2012

i) Information Systems Manager’s Report for February, 2012

j) City Manager’s Report for February, 2012

k) City Engineer’s Report

l) ACOG Sales Tax Report

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

4. Minutes: Meeting – February 14, 2012

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

5. Total Warrants and Claims: ......................................... $ 276,386.57

a) General Fund.............................................................. 141,560.77

b) Street & Alley Fund......................................................... 2,909.79

c) Designated Funds............................................................. 242.00

d) Nichols Hills Municipal Authority................................... 59,755.36

e) General Fund CIP................................................................ 95.50

f) General Obligation Bond Issues.................................. 71,823.15

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

6. Citizens desiring to be heard:

None

7. Discussion, Consideration and Possible Approval of proclamation declaring Tuesday, March 13, 2012 as Ms. Dottie Lammarts Appreciation Day in the City of Nichols Hills.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

8. Discussion, Consideration and Possible Approval of Amendment No. 1 in the amount of $10,109.83 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way Project to Atlas Paving Co. To be paid out of the 2008-2009 GO Bonds and other funds.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

9. Discussion, Consideration and Possible Approval of Pay Estimate No. 5 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way Project in the amount of $46,238.26 to Atlas Paving Co. To be paid out of the 2008-2009 GO Bonds and other funds.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

10. Discussion, Consideration and Possible Approval of Amendment No. 1 in the amount of $4,500 for Project No. FC-1101 Ground Storage Tank Painting to Blastco Texas, Inc. To be paid out of the 2011-2012 Nichols Hills Municipal Authority CIP Fund, as approved in the 2011-2012 Budget.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

11. Discussion, Consideration and Possible Approval of tower lease renewal (Westminster Place and Greystone Avenue) between Sprint and the City of Nichols Hills.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

12. Discussion, Consideration and Possible Approval of proclamation declaring the week of April 2^nd through the 6^th of 2012 as Arbor Week in the City of Nichols Hills.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

13. Discussion, Consideration and Possible Approval of agreement with the City of Oklahoma City for the Wilshire Avenue paving improvements, subject to approval of Oklahoma City Council.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

14. Discussion, Consideration and Possible Approval to purchase two computer workstations and one small server as part of our annual computer replacement program. Cost will not exceed $6,500, and was approved in the FY 2011-2012 CIP budget.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

15. Discussion, Consideration and Possible Approval to transfer ownership of a 2009 Ford F-550 and equipment on Rescue 1, to the City of the Village for use by the Village Fire Department.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible Approval to deny the tort claim submitted by Michael & Aimee Tebow in the amount of $ 562.45. Risk Manager Lindy Stormont recommends denial of the claim and submission to the city’s insurance.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible Approval allowing Nancy Herzel and the EHS Commission to pursue a no smoking policy or ordinance in our city parks.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible to approve the advertisement for construction of replacement of 476 l.f. of storm sewer and appurtenances on Devonshire. To be paid out of 2011 GO Bond and other funds.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and Possible Approval of Nichols Hills Earth day Birthday flyer.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger.

Consider and approve A Resolution authorizing the sale of $2,500,000 of General Obligation Bonds, SERIES 2012 of the City of NICHOLS HILLS, Oklahoma; fixing the amount of Bonds to mature each year; fixing the MANNER, time and place the Bonds are to be sold; authorizing the publication of a Notice of Sale; APPROVING AND AUTHORIZING OFFICIAL STATEMENTS, Amending, Extending, Ratifying and ApProving a bond counsel Contract and a financial services contract with reSpect to the Bonds, AND PROVIDING FOR OTHER ASPECTS OF THE BONDS AND ISSUANCE OF the BONDS.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Discussion, Consideration and possible approval of sewer line rehabilitation work along Pennsylvania not to exceed $25,000.

APPROVED: Moved to authorize City Manager to work with Oklahoma City Golf and Country Club, City Attorney and City Engineer to effectuate the rehabilitation of the sanitary sewer line along Pennsylvania Avenue with expenditure not to exceed $25,000. AYES: Clements, Hoffman, Goetzinger.

Adjournment.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger.

Sody Clements

Sody Clements, Mayor

Kristi Hort David Poole

Kristi Hort, City Clerk David Poole, City Manager