Tuesday, October 08, 2013

The City of Nichols Hills

Minutes of Regular City Council Meeting

October 08, 2013

 

Original Agenda Filed in the Office of the Municipal Clerk at 2:45 PM on the 4th day of October, 2013. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

Steven Goetzinger, Mayor                                 David Poole, City Manager    

Sody Clements, Vice-Mayor                              John Michael Williams, City Attorney

E. Peter Hoffman Jr., Councilman                     Kristi Hort, City Clerk, Fin Director

 

 

1.      Call to Order.  Mayor Goetzinger called the meeting to order and declared a quorum present to conduct business.   

 

2.      Roll Call.  A roll call reflected that Mayor Goetzinger, Vice-Mayor Clements and councilmember Hoffman were present. 

 

3.      Minutes

a)      August 23, 2013

b)      September 10, 2013

 

MOTION:  Clements moved to approve the August 23, 2013 as modified.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None      

 

 

MOTION:  Hoffman moved to approve the September 10, 2013 minutes as presented.  Clements  seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

4.      Departmental Reports:

a)      Police Department Report for September, 2013

b)      Municipal Court Report for September, 2013

c)      Fire Department Report for September, 2013

d)      Public Works Department Report for September, 2013

e)      Risk Management Report for September, 2013

f)        New Residents List for September, 2013

g)      Finance Director’s Report for September, 2013

h)      City Treasurer’s Report for September, 2013

i)        Information Systems Manager’s Report for September, 2013

j)        City Manager’s Report for September, 2013

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Hoffman  moved to approve the consent calendar as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

5.   Total Warrants & Claims                                            $863,564.38

a)      General Fund..................................................... 188,747.92

b)      Street & Alley............................................................ 975.60

c)      Designated Funds................................................. 1,030.68

d)      NHMA................................................................... 68,155.59

e)      Gen Fund Capital Improvement.......................... 98,358.68

f)        General Obligation Bond Funds........................ 506,295.91

 

MOTION:  Clements moved to approve the total warrants and claims as presented.  Hoffman  seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Consent Docket – Construction

 

Discussion, consideration and possible approval of the following:

 

a)      Amendment No. 1 (Final), by a reduction of $22,876.54, for Project No.  WC-0113 for the Well Collection Line Replacement along Kelly between Wilshire & Britton.  This decreases the original contract amount to $350,860.46, to be paid out of the 2011 GO Bonds and other funds.

 

b)      Invoice for Emergency Paving on Wilshire Blvd in the amount of $23,436.50 to Nash Construction Company.  To be paid out of 2011 GO Bond other funds.

 

c)      Invoice for Emergency Paving Repairs in the 1300 & 1400 Blocks of Bedford Drive in the amount of $66,519.00 to Nash Construction Company.  To be paid out of 2011 and 2012 GO Bonds other funds.

 

d)      Final Pay Estimate for Project No. WC-0113, Water Well Collection Line to Service Wells 16, 17 and 18 in the amount of $190,108.26 to Cimarron Construction Co.  To be paid out of 2011 GO Bonds and other funds.

 

e)      Pay Estimate No. 5 for Project No. WW-1001 AKA WC-1001, Water Well  Improvements, Well #15 and 16 in the amount of $160,630.75 to Layne Christensen.  To be paid out of 2012 GO Bonds and other funds.

 

f)        Invoice for Creek Bank Repair – Grand Blvd in the amount of $24,500 to Nash Construction Company.  To be paid out of 2011 GO Bond Interest Earnings and other funds.

 

g)      Award Project PC-1302 for  2011 GO Bond Issue Paving & Drainage Improvements, Wilshire Blvd between Nichols Rd. & Waverly Ave to the lowest and best bidder as recommended by the city engineer.

 

h)      Review, approve, ratify and accept contract and bonds, which may include construction, maintenance and performance bonds, relating to Project PC-1302 for the 2011 GO Bond Issue Paving & Drainage Improvements, Wilshire Blvd between Nichols Rd. & Waverly Ave

 

MOTION:  Hoffman  moved to approve item 6 - Consent Docket - Construction as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                             NAY: None

 

7.      Consent Docket – General

 

Discussion, consideration and possible approval of the following:

 

a)      Schedule of the 2014 regular Nichols Hills City Council meetings.

 

b)      Entering into agreement with Sensus USA Inc. for the Advanced Metering Infrastructure Agreement. 

 

c)      Change the Financial Advisor for the City of Nichols Hills 457 Plan with American Funds, from Partners in Financial Planning to Kyle Ruzicka, OFG Financial Services, Inc.

 

d)      The 2010-2011 Workers’ Compensation refund of $39,392.20, and consider placing it in an Escrow Account with OMAG.

 

e)      Authorizing Theta Flaming Festival to install banners along Pennsylvania Avenue and Grand Boulevard within the City of Nichols Hills between October 16, 2013 and November 6, 2013

 

MOTION:  Clements moved to approve item 7 Consent Docket – General as presented.  Hoffman  seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

8.      Citizens desiring to be heard

 

No one expressed a desired to be heard on an item not appearing on this agenda.

 

9.      Items for Separate Vote – General:

 

Discussion, consideration and possible approval of the following:

 

a)      Grand Boulevard parking concerns.

 

Police Chief Richard Mask recommended the creation of a parking lane utilizing general obligation bond funds.  No action taken.

 

b)      Receive update regarding the Grand Boulevard Redevelopment Committee.

 

Peter Hoffman updated follow council members on the progress of the Grand Boulevard Redevelopment Committee.  The committees plan for the future development of the park and the need for private funds to beautify the park.  The committee plans to obtain approximately two million in private funds.  The committee pledges to help city council with encouraging support of the upcoming bond election.

 

c)      Current utility rates

 

No action was taken following David Poole insight into the city’s financial future.  Included in the update, was the continuing decrease in sales tax revenue, which was followed by a wet summer, resulting in low water and sewer revenues.  Continuing, he stated we pride ourselves in providing excellent services to our citizens.  However, he stated the city must consider raising rates or cutting services.

 

All three council members expressed appreciation to staff for doing more with less, having excellent response time to emergencies and incidents.  Stating that they live in a fortunate and unique community, and residents will support an increase in rates to keep their current services.  Vice-Mayor Clements encouraged consideration of a temporary rate increase, with the implementation of incremental decreases of this temporary rate increase as sales tax revenue increases.

 

 

10.  Items For Separate Vote – Ordinances:

 

 

a)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance regarding time limits for building and remodeling homes; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

Mayor Geotzinger opened the public hearing.  No one expressed a desire to be heard, the public hearing was closed, followed by discussion among council members.  

 

MOTION:  Clements moved continue until the regular meeting in November 2013; and to arrange a work session prior to the November council meeting.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance.

 

No Action taken

 

 

 

b)      An ordinance amending the Nichols Hills City Code regarding sewer service rates and charges; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

 

MOTION:  Clements moved to approve item 10 B), ordinance regarding sewer service rates and charges; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.   Hoffman  seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing

 

MOTION:  Hoffman moved to approve the emergency section of the foregoing ordinance.   Clements  seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

11.  Adjournment.  There being no further business  Hoffman  made a motion to adjourn this meeting, which was seconded by  Clements, which was unanimously approved.

 

 

 

 

 

Steven J Goetzinger            

Steven J Goetzinger, Mayor

 

 

ATTEST:

 

 

 

Kristi Hort_________         David Poole                       

Kristi Hort, City Clerk          David Poole, City Manager

 

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