Tuesday, September 10, 2013

The City of Nichols Hills

Minutes of Regular City Council Meeting

September 10, 2013

 

Original Agenda Filed in the Office of the Municipal Clerk at  2   PM on the 6th day of September, 2013. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

Steven Goetzinger, Mayor                                 David Poole, City Manager    

Sody Clements, Vice-Mayor                              John Michael Williams, City Attorney

E. Peter Hoffman Jr., Councilman                     Kristi Hort, City Clerk, Fin Director

 

 

1.      Call to Order.  Mayor Goetzinger called the meeting to order and declared a quorum present to conduct business.   

 

2.      Roll Call.  A roll call reflected that Mayor Goetzinger, Vice-Mayor Clements and councilmember Hoffman were present. 

 

3.      Minutes

a)      August 13, 2013

 

MOTION:  Clements moved to approve the August 13, 2013 minutes as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None      

 

4.      Departmental Reports:

a)      Police Department Report for August, 2013

b)      Municipal Court Report for August, 2013

c)      Fire Department Report for August, 2013

d)      Public Works Department Report for August, 2013

e)      Risk Management Report for August, 2013

f)        New Residents List for August, 2013

g)      Finance Director’s Report for August, 2013

1.   June 2013 Financials

h)      City Treasurer’s Report for August, 2013

i)        Information Systems Manager’s Report for August, 2013

j)        City Manager’s Report for August, 2013

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Hoffman moved to approve the consent calendar as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

5.   Total Warrants & Claims                                            $ 605,067.28

a)      General Fund..................................................... 101,312.72

b)      Street & Alley............................................................ 501.77

c)      NHMA................................................................... 73,689.97

d)      Gen Fund Capital Improvement............................ 1,088.00

e)      General Obligation Bond Funds........................ 428,474.82

 

MOTION:  Clements moved to approve the total warrants and claims as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Consent Docket – Construction

 

Discussion, consideration and possible approval of the following:

 

a)      Pay Estimate No. 6 for Project No. PC-1101, Grand Boulevard in the amount of $164,003.55 to SAC Services.  To be paid out of 2010-2011 GO Bonds and other funds..

 

b)      Invoice for CCTV of Storm Sewer in the 1100 Blocks of Huntington to Fenwick in the amount of $15,121.98 to Urban Contractors, LLC.  To be paid out of 2010-2011 GO Bonds Interest other funds.

 

c)      Pay Estimate No. 2 for Project No. WC-0113, Water Well Collection Line to Service Wells 16, 17 and 18 in the amount of $99,633.20 to Cimarron Construction Co.  To be paid out of 2011 GO Bonds and other funds.

 

d)      Pay Estimate No. 4 for Project No. WW-1001 AKA WC-1001, Water Well  Improvements, Well #15 and 16 in the amount of $83,450.85 to Layne Christensen.  To be paid out of 2012 GO Bonds and other funds.

 

 

MOTION:  Hoffman moved to approve item 6 - Consent Docket - Construction as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                             NAY: None

 

7.      Consent Docket – General

 

Discussion, consideration and possible approval of the following:

 

a)      Request to purchase replacement video surveillance system for Police Department and City Hall, as approved in the Fiscal Year 2013 – 2104 Municipal Authority CIP budget and is estimated at $20,000.

 

b)      Interlocal Fire Equipment Agreement with Oklahoma County Board of County Commissioners

 

MOTION:  Clements moved to approve item 7 Consent Docket – General as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

8.      Citizens desiring to be heard

 

Mr. Bob Mills, spoke to council on behalf of himself, his wife, daughter and grandchild. They are requesting to have a birthday party in Kite Park.  Vice-Mayor Clements advised them the parks are first come, first serve.  Discussion included the policy of no spikes or bouncy toys in the parks.

 

9.      Items for Separate Vote – General:

 

Discussion, consideration and possible approval of the following:

 

a)      Of lump sum distribution of pension benefits for previous employee Randal Smith.

 

MOTION:  Hoffman moved to approve item 9 a), lump sum distribution of pension benefits for Randal Smith.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

b)      Authorizing Oklahoma County Medical Society Alliance to install banners along Pennsylvania Avenue and Grand Boulevard within the City of Nichols Hills for two weeks prior to the event to be held on October 20, 2013.

 

MOTION:  Clements moved to approve item 9 b), Oklahoma County Medical Society Alliance banner application. Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

c)      Request from Ms. Lori Payne to change the address of 6500 Lenox to 1301 Sherwood.

 

MOTION:  Hoffman moved to recommend approval for this address change.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

d)      Environmental, Health and Sustainability Commission Chairman Nancy Herzel to present proposed “EHSC Pay As You Throw”.

 

Council was advised this item has been withdrawn.

 

e)      Direct staff to develop ordinance for draining swimming pools.

 

MOTION:  Clements moved to direct staff to prepare an ordinance for item 9 e) and present to council in October. Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

f)        A resolution of the City Council of the City of Nichols Hills, Oklahoma declaring an emergency; waiving formal competitive bidding procedures and approving use of informal bidding procedures; awarding an emergency contract to Nash Construction Company for Project No. PC-1301, emergency paving repairs in the 1300 & 1400 Blocks of Bedford Drive, in the amount of $72,000.00; and approving the emergency contract and bonds.

 

MOTION:  Hoffman moved approval of item 9 f), Resolution declaring an emergency and waiving formal competitive bidding procedures and approval use of informal bidding procedures for emergency paving repairs in the 1300 & 1400 Blocks of Bedford Drive, in the amount of $72,000. Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

g)      Repairs to the Grand Channel drainage not to exceed $50,000 to be paid out of the General Obligation Bond Funds and other funds; and approving the contract and bonds.

 

Council was advised this item has been withdrawn.

 

 

10.  Items For Separate Vote – Ordinances:

 

 

a)      An ordinance regarding the authority of the Superintendent of the Health Department of the City of Nichols Hills, Oklahoma; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

MOTION:  Clements moved to approve item 10 a), ordinance regarding the authority of the Superintendent of the Health Department of the City of Nichols Hills, Oklahoma; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance.

 

MOTION:  Clements moved to approve the emergency section of the foregoing ordinance.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

b)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance regarding time limits for building and remodeling homes; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

No action was taken on this item, due to the August motion to continue until the regular meeting in October, 2013.

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance.

 

No action was taken on this item, due to the August motion to continue until the regular meeting in October, 2013

 

11.  Adjournment.  There being no further business Hoffman made a motion to adjourn this meeting, which was seconded by Clements, which was unanimously approved.

 

 

 

 

Steven J Goetzinger             

Steven J Goetzinger, Mayor

 

 

ATTEST:

 

 

 

Kristi Hort                          David Poole                         

Kristi Hort, City Clerk       David Poole, City Manager

 

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