Tuesday, August 13, 2013

The City of Nichols Hills

Minutes of Regular City Council Meeting

August 13, 2013

 

Original Agenda Filed in the Office of the Municipal Clerk at  2   PM on the 9th day of August, 2013. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

Steven Goetzinger, Mayor                                 David Poole, City Manager    

Sody Clements, Vice-Mayor                              John Michael Williams, City Attorney

E. Peter Hoffman Jr., Councilman                     Kristi Hort, City Clerk, Fin Director

 

 

1.      Call to Order.  Mayor Goetzinger called the meeting to order and declared a quorum present to conduct business.   

 

2.      Roll Call.  A roll call reflected that Mayor Goetzinger, Vice-Mayor Clements and councilmember Hoffman were present. 

 

3.      Minutes

a)      July 9, 2013

 

MOTION:  Clements moved to approve the July 9, 2013 minutes as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None      

 

4.      Departmental Reports:

a)      Police Department Report for July, 2013

b)      Municipal Court Report for July, 2013

c)      Fire Department Report for July, 2013

d)      Public Works Department Report for July, 2013

e)      Risk Management Report for July, 2013

f)        New Residents List for July, 2013

g)      Finance Director’s Report for July, 2013

1.   June 2013 Financials

h)      City Treasurer’s Report for July, 2013

i)        Information Systems Manager’s Report for July, 2013

j)        City Manager’s Report for July, 2013

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Hoffman moved to approve the consent calendar as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

5.   Total Warrants & Claims                                            $ 782,370.39

a)      General Fund..................................................... 139,532.30

b)      Street & Alley......................................................... 1,948.77

c)      Designated Funds.................................................... 874.79

d)      NHMA................................................................... 76,749.77

e)      Gen Fund Capital Improvement........................ 169,519.18

f)        9-1-1 Fund.................................................................. 23.96

g)      General Obligation Bond Funds........................ 393,721.62

 

MOTION:  Clements moved to approve the total warrants and claims as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Consent Docket – Construction

 

Discussion, consideration and possible approval of the following:

 

a)      Pay Estimate No. 9 for Project No. PC-1001, Wilshire Boulevard in the amount of $56,057.77 to A-Tech Paving.  To be paid out of 2010-2011 GO Bonds and other funds.

 

b)      Pay Estimate No. 5 for Project No. PC-1101, Grand Boulevard in the amount of $53,523.75 to SAC Services.  To be paid out of 2010-2011 GO Bonds and other funds.

 

c)      Final Pay Estimate for Emergency Sanitary Sewer Rehabilitation in the 1600 Block of Pennington Ave in the amount of $ 14,676 to Urban Contractors, LLC.  To be paid out of 2013 GO Bonds and other funds.

 

d)      Pay Estimate No. 1 for Project No. WC-0113, Water Well Collection Line to Service Wells 16, 17 and 18 in the amount of $61,119 to Cimarron Construction Co.  To be paid out of 2011 GO Bonds and other funds.

 

e)      Pay Estimate No. 3 for Project No. WW-1001 AKA WC-1001, Water Well  Improvements, Well #15 and 16 in the amount of $177,927.40 to Layne Christensen.  To be paid out of 2012 GO Bonds and other funds.

 

 

MOTION:  Hoffman moved to approve item 6 - Consent Docket - Construction as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

                             NAY: None

 

 

7.      Consent Docket – General

 

Discussion, consideration and possible approval of the following:

 

a)      Request to purchase Fixed Base automated meter reading tower equipment from Sensus Metering System, as approved in the Fiscal Year 2013 – 2104 Municipal Authority CIP budget.

 

b)      Request to purchase east apparatus bay doors, as approved in the Fiscal Year 2013 – 2104 CIP budget.

 

c)      Request to purchase the Trailer Mounted Combination Infrared Pavement Heater to the lowest and best bid, to be paid out of the 2009 GO Bonds and other funds.

 

d)      Request to purchase Replacement Radio Console for Police Department dispatchers and management of radio communications for Police, Fire and Public Works departments.  This was approved in the FY 2013-2014 CIP budget and cost is estimated at $60,000.

 

e)      Request to purchase technology related capital expenditures, to include Radio repeater for Police department not to exceed $4,000.  Also, requesting to purchase fleet mobile and base station radios for Public Works, not to exceed $8,000.  Both were approved in the FY 2013 – 2104 CIP budget.

 

f)        Request to declare surplus six (6) Motorola mobile radios and one (1) Vertex mobile radio (see list below); and approval to trade radios in on purchase of radio repeater for Police department and fleet mobile and base station radios for Public Works.

 

1.      Motorola MaxTrac, mobile radio, serial number 428TUL4388

2.      Motorola Radius M1225, mobile radio, serial number 869FZU1051

3.      Motorola Radius M1225, mobile radio, damaged serial number label 869****212

4.      Motorola Radio GM300, mobile radio, serial number 159TUW1498

5.      Motorola HT600, handheld radio, city asset number 01789

6.      Motorola MaxTrac, mobile radio, serial number 77HPU1227

7.      Vertex VX-3200U, mobile radio, serial number 6J410163

 

g)      Request to purchase 2014 Ford Escape from State Contract for Risk Manager, which $14,000 was approved in the FY 2013-2014 CIP budget.

 

1.      Request to declare surplus a 2005 Chevrolet Tahoe (VIN# 1GNEC13Z75R261052); and approval to trade vehicle in on purchase vehicle for Risk Manager.

 

MOTION:  Clements moved to approve item 7 Consent Docket – General as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

 

8.      Citizens desiring to be heard

 

No resident expressed a desire to be heard.

 

 

 

9.      Items for Separate Vote – General:

 

Discussion, consideration and possible approval of the following:

 

a)      Authorizing Mercy Health Foundation to install no more than 20 banners near the Oklahoma City Golf and Country Club within the City of Nichols Hills, between November 26, 2013 to December 9, 2013.

 

MOTION:  Clements moved to table item 9 a), Mercy Health Foundation banner application.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

b)      Authorizing Chi Omega OKC Alumnae to install 20 banners on Grand Boulevard within the City of Nichols Hills between August 30, 2013 to September 12, 2013.

 

MOTION:  Clements moved to approve item 9 b), Chi Omega OKC Alumnae banner application. Goetzinger seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

c)      To have Police Chief review no parking on West Grand.

 

MOTION:  Hoffman moved to recommend continuous of the due diligence of the police department.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

d)      Scheduling the 2014 Redbud Classic for April 5th and 6th.  Additionally, approval to hang banners between March 20th and April 7th of 2014.

 

MOTION:  Clements moved to approve item 9 d), 2014 Redbud Classic dates and banner application.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

e)      To refund Mr. John Hart at 1813 Devonshire; $1,470.50 for driveway, sidewalk and sod replacement.

 

MOTION:  Hoffman moved to approve item 9 e), payment to Mr. John Hart. Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

10.  Items For Separate Vote – Ordinances:

 

a)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance regarding fence height restrictions subject to review for E-1 Estate District and E-2 Urban Estate District; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

MOTION:  Clements moved to approve item 10 a), ordinance regarding fence height restrictions subject to review for E-1 Estate District and E-2 Urban Estate District; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

MOTION:  Hoffman moved to approve the emergency section of the foregoing ordinance.   Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

b)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance regarding off-street parking regulations in Nichols Hills; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

MOTION:  Clements moved to approve item 10 b), ordinance regarding off-street parking regulations in Nichols Hills; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

MOTION:  Hoffman moved to approve the emergency section of the foregoing ordinance.   Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

c)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance regarding time limits for building and remodeling homes; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

MOTION:  Clements moved to continue agenda item 10 c until the regular city council meeting of October 8, 2013.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

No Action taken

 

 

d)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance regarding appeals to the district court from the board of adjustment; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

MOTION:  Clements moved to approve item 10 d), ordinance regarding appeals to the district court from the board of adjustment; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

MOTION:  Hoffman moved to approve the emergency section of the foregoing ordinance.   Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

e)      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval of an ordinance amending the Nichols Hills City Code regarding building setback regulations; repealing all conflicting ordinances or parts of ordinances; providing for severability; providing a summary of contents of the Corner Lot Building Setback Requirement Plan of the City of Nichols Hills; and declaring an emergency.

 

MOTION:  Clements moved to approve item 10 e), ordinance amending the Nichols Hills City Code regarding building setback regulations; repealing all conflicting ordinances or parts of ordinances; providing for severability; providing a summary of contents of the Corner Lot Building Setback Requirement Plan of the City of Nichols Hills; and declaring an emergency.   Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

                                                               i.      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

MOTION:  HOFFMAN moved to approve the emergency section of the foregoing ordinance.   Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

11.  Adjournment.  There being no further business Clements made a motion to adjourn this meeting, which was seconded by Hoffman, which was unanimously approved.

 

 

 

 

Steven J Goetzinger________     

Steven J Goetzinger, Mayor

 

 

ATTEST:

 

 

 

 

Kristi Hort                           David Poole                         

Kristi Hort, City Clerk        David Poole, City Manager

 

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