Tuesday, July 09, 2013

The City of Nichols Hills

Minutes of Regular City Council Meeting

July 09, 2013

 

Original Agenda Filed in the Office of the Municipal Clerk at  3   PM on the 5th day of July, 2013. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

Steven Goetzinger, Mayor                                 David Poole, City Manager    

Sody Clements, Vice-Mayor                              John Michael Williams, City Attorney

E. Peter Hoffman Jr., Councilman                     Kristi Hort, City Clerk, Fin Director

 

 

1.   Call to Order.  Mayor Goetzinger called the meeting to order and declared a quorum present to conduct business.   

 

2.   Roll Call.  A roll call reflected that Mayor Goetzinger, Vice-Mayor Clements and councilmember Hoffman were present. 

 

3.      Consent Calendar

a)      Police Department Report for June, 2013

b)      Municipal Court Report for June, 2013

c)      Fire Department Report for June, 2013

d)      Public Works Department Report for June, 2013

e)      Risk Management Report for June, 2013

f)        New Residents List for June, 2013

g)      Finance Director’s Report for June, 2013

h)      City Treasurer’s Report for June, 2013

i)        Information Systems Manager’s Report for June, 2013

j)        City Manager’s Report for June, 2013

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

m)   Contractual agreements for FY 14

a.      Legal Services Contract with Williams, Box, Forshee & Bullard, P.C.

b.      Engineering Services Agreement with Smith, Roberts, Baldischwiler

c.      Annual agreement between the City of Nichols Hills and Wiley Rice

d.      Accounting and Financial Consulting Contract with Crawford & Associates

e.      Audit engagement letter and Compilation Engagement letter for the fiscal year that will end June 30, 2013

f.        Renewal of Section 125 Cafeteria Plan and Section 105 HRA plan for FY 2013-2014

g.      Agreement with OK.GOV to provide on-line bill pay services to customers of the City of Nichols Hills

h.      CodeRED Services to provide emergency notification services

i.         Interlocal agreement with Oklahoma County for jail services

j.         Interlocal agreement with Oklahoma County for minor repairs and maintenance on streets

k.       Sanitation Disposal Handling with Allied Waste Services of Oklahoma City

l.         Commercial Waste Handling with Allied Waste Services of Oklahoma City

m.    Telemetry system services with Microcomm

n.      Autoread software services with Sensus

o.      Water Well Maintenance with Frontier Logging Corporation

 

Mayor Goetzinger noted Per City Manager, Item G – Finance Directors report will be pulled from the consent agenda.

 

MOTION:  Clements moved to approve the consent calendar as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

4.      Minutes: 

a)      June 11, 2013 – CC Regular Meeting

b)      June 25, 2013 – CC Special Meeting

 

 Hoffman moved to approve the June 11, 2013 and June 25, 2013 minutes as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

           

5.      Total Warrants and Claims: .......................................... $834,441.90

a)      General Fund.............................................................. 165,056.88

b)      Street & Alley Fund............................................................ 484.95

c)      Nichols Hills Municipal Authority................................... 64,092.45

d)      General Fund – CIP.................................................... 208,106.11

e)      911....................................................................................... 24.39

f)        General Obligation Bond Issues................................ 396,677.12

 

 Clements moved that the Council approve the total warrants and claims as presented.  Hoffman seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Citizens desiring to be heard.  No one expressed a desire to be heard.

 

7.      Discussion, consideration and possible approval of Amendment No. 2 – Change order No. 2, in the amount of $38,526.71 and $20,280, respectfully for Project No.  PC-1001 for the Wilshire Boulevard paving improvements.  Also, requesting an additional 21 calendar days added to the contract time of completion in relation to these amendments and change orders.  This increases the original contract amount to $2,351,474.51; and adjusts the time completion to 321 calendar days, to be paid out of the 2010-2011 GO Bonds and other funds.

 

Hoffman moved approval of item 7, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

8.      Discussion, consideration and possible approval or disapproval of:

 

a)      Pay Estimate No. 2 for Project WW-1001 AKA WC-1001, Wells #15 & 16 in the amount of $104,470.55 to Layne Christensen.  To be paid out of 2012 GO Bond and other funds.  As recommended by City Engineer Karl Baldischwiler.

 

b)      Pay Estimate No. 8 for Project No. PC-1001, Wilshire Boulevard in the amount of $38,296.89 to A-Tech Paving.  To be paid out of 2010-2011 GO Bonds and other funds. As recommended by City Engineer Karl Baldischwiler.

 

c)      Pay Estimate No. 4 for Project No. PC-1101, Grand Boulevard in the amount of $166,223.96 to SAC Services.  To be paid out of 2010-2011 GO Bonds and other funds. As recommended by City Engineer Karl Baldischwiler.

 

d)      Payment of Invoice for CCTV relating to Project No. SC-1303, Emergency Sanitary Sewer Rehabilitation in the amount of $1,550 to Urban Contractors, LLC.  To be paid out of the 2013 GO Bonds and other funds. As recommended by City Engineer Karl Baldischwiler.

 

e)      Pay Estimate No. 1 for Project No. SC-1303, Emergency Sanitary Sewer Rehabilitation in the amount of $23,145.90 to Urban Contractors, LLC.  To be paid out of the 2013 GO Bonds and other funds. As recommended by City Engineer Karl Baldischwiler.

 

 Clements moved approval of items 8a – 8e, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

9.      Discussion, consideration and possible action and acknowledgement of donation from Redbud Classic and Redbud Foundation Board of Directors to Nichols Hills Parks Inc. in appreciation for the City of Nichols Hills support in the 2013 event.

 

Hoffman moved acknowledgement and acceptance of item 9, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

10.  Discussion, consideration and possible approval of Resolution No. 1202 of the City Council of the City of Nichols Hills regarding purchasing from state contracts whenever advantageous for the City; provided, prior to a purchase contract for any sum in excess of $25,000 the agent shall present request to city council for approval.

 

 Clements moved approval of item 10, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

11.  Discussion, consideration and possible approval or disapproval of an ordinance amending the Nichols Hills City Code regarding solid waste disposal rates and charges; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

Hoffman moved approval of item 11, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

a)      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance 

 

Hoffman moved approval of the emergency section of item 11, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

12.  Discussion, consideration and possible approval or disapproval of an ordinance amending the Nichols Hills City Code regarding sewer service rates and charges; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

Clements moved approval of item 12, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

a)      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

Clements moved approval of the emergency section of item 12, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

13.  Discussion, consideration and possible approval or disapproval of an ordinance regarding a general schedule of fees; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

Hoffman moved approval of item 13, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

a)      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

Hoffman moved approval of the emergency section of item 13, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

14.  Discussion, consideration and possible approval or disapproval to purchase a 2014 Ford Interceptor Sedan. Cost will not exceed $30,000, and was approved in the FY 2013-2014 CIP budget.

 

Clements moved approval of item 14, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

a)      Discussion, consideration and possible approval or disapproval to surplus a 2006 Chevrolet Trail Blazer (VIN# 1GNDS13S762105427); and approval to trade vehicle in on purchase of new police vehicle.

 

Clements moved approval of item 14a, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

15.  Discussion, consideration and possible approval or disapproval to purchase a street sweeper through state contract. Cost will not exceed $150,000, and was approved in the FY 2013-2014 CIP budget. 

 

Hoffman moved approval of item 15, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

16.  Discussion, consideration and possible approval or disapproval to declare surplus; approval to sell items by sealed bid to the highest bidder or to properly dispose of items should no successful bid be received.

                                                                                       

a)    1-Cell Phone, Verizon, Casio G'z One, CVIZ0591668                               

b)    1-Cell Phone, Verizon, Casio G'z One, 123900712772                              

c)    1-Cell Phone, Sprint, Sanyo SCP-7000, 00804968640                              

d)    1-Cell Phone, Sprint, Motorola Q, 02707819897                           

e)    1-TV-VCR, Sylvania, SSC130B, V28116989

f)      1-TV, Goldstar, GCT276S, X051103570                           

g)    1-VCR, Mitsubishi, HS-U110, 07610M, 00773

h)    1-Overhead Projector, Buhl, Model 80, 01553                  

i)      1-Monitor, Gateway, VX-920, M102029521                                  

j)      1-Laptop, Dell, Latitude D810, 43441540525

k)    1-Gateway Laptop, Solo3450, BRA21430309

l)      2-Monitors, IBM Flat Screens

m)  1 – 4 drawer file cabinet

 

Clements moved approval of item 16, seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

17.  Discussion, consideration and possible approval to form a committee to work with Landscape Architect Scott Howard and staff for the improvement of Nichols Hills City parks.

 

During the discussion of this item, Council Member Hoffman shared his support of such a committee.  Further he recommended the committee consist of himself, all members of the Nichols Hills Board of Parks Commission, Chairman of Nichols Hills, Parks Inc, and Chairman of Environmental Health and Sustainability commission Chairman, along with staff, city engineer and Landscape Architect Scott Howard.  He recommended the committee meet on the third Tuesday of each month to prepare and make recommendations to City Council. 

 

Clements moved to authorize the Mayor to create a Grand Boulevard Park Redevelopment Committee with composition and for the purposes as described by Council Member Hoffman.  Motion was seconded by Hoffman.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

18.  Adjournment. There being no further business Hoffman made a motion to adjourn this meeting, which was seconded by Clements, which was unanimously approved.

 

 

 

 

Steven J Goetzinger             

Steven J Goetzinger, Mayor

 

 

ATTEST:

 

 

 

Kristi Hort _________        David Poole                       

Kristi Hort, City Clerk          David Poole, City Manager

 

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