Tuesday, June 11, 2013

The City of Nichols Hills

Minutes of Regular City Council Meeting

June 11, 2013

 

Original Agenda Filed in the Office of the Municipal Clerk at 3 PM on the 7th day of June, 2013. 

 

 

MEMBERS PRESENT                                              OTHERS PRESENT

Steven J. Goetzinger, Mayor                                  David Poole, City Manager    

Sody Clements, Vice-Mayor                                   John Michael Williams, City Attorney

E. Peter Hoffman, Jr, Councilman                         Kristi Hort, City Clerk, Fin Director

 

1.   Call to Order.  Mayor Goetzinger called the meeting to order and declared a quorum present to conduct business, and led the flag salute.  

 

2.   Roll Call.  A roll call reflected that Mayor Goetzinger, Vice-Mayor Clements and councilmember Hoffman were present. 

 

3.      Consent Calendar:

a)      Police Department Report for May, 2013

b)      Municipal Court Report for May, 2013

c)      Fire Department Report for May, 2013

d)      Public Works Department Report for May, 2013

e)      Risk Management Report for May, 2013

f)        New Residents List for May, 2013

g)      Finance Director’s Report for May, 2013

h)      City Treasurer’s Report for May, 2013

i)        Information Systems Manager’s Report for May, 2013

j)        City Manager’s Report for May, 2013

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Hoffman moved to approve the consent calendar as presented.  Clements seconded this motion.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

4.      Minutes: 

a)      May 6, 2013 – CC & NHMA Special Meeting

b)      May 14, 2013 – CC & NHMA Special Meeting

c)      May 14, 2013 – CC Special Meeting

d)      May 14, 2013 – CC Regular Meeting

e)      May 14, 2013 – CC Special Meeting

 

Mayor Goetzinger requested the May 6, 2013 modified to reflect correct council members. Clements moved to approval of all minutes as correction as presented. Hoffman seconded this motion.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

           

 

5.      Total Warrants and Claims:........................................... $669,302.33

a)      General Fund................................................................ 89,419.95

b)      Street & Alley Fund............................................................ 640.09

c)      Designated Funds............................................................. 112.40

d)      Nichols Hills Municipal Authority................................... 59,876.48

e)      General Fund – CIP...................................................... 99,945.51

f)        911..................................................................................... 808.03

g)      General Obligation Bond Issues................................ 418,499.87

 

 

 Hoffman moved that the Council approve the total warrants and claims as presented.  Clements seconded this motion.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

6.      Citizens desiring to be heard.  No one expressed a desire to be heard.

 

7.      Consider, discussion and possible approval of re-appointment of Gerald R. Marshall as City Treasurer effective July 1, 2013 and authorization to Mr. Marshall to take all actions necessary and appropriate to fulfill office of City Treasurer, and further authorize Mayor to sign all necessary documents in furtherance of the foregoing.

 

Clements moved approval of item 7, seconded by Hoffman.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

 

8.      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval on Case PC 2013-02 the application seeking a special permit application, submitted by A T & T Mobility for the water tower owned by the City of Nichols Hills located on NW 75th Street.  A T & T is requesting to install new communications equipment located on or adjacent to the water tower owned by the City of Nichols Hills.

 

 Mr. Mark Kessner representing the applicant addressed council.   Mayor Goetzinger opened the public hearing.  Being no one wishing to address the council, the public hearing was closed. Hoffman moved approval of budget for the 2012 Bond Refunding, seconded by Clements.

 

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

9.      PUBLIC HEARING: Discussion, consideration and possible approval or disapproval concerning Resolution No. 1200 approving and adopting proposed budgets for Fiscal Year 2013-2014 for General Fund, Nichols Hills Municipal Authority, Street & Alley Fund, General Fund Capital Improvements, NHMA Capital Improvements, 911 funds, Designated Accounts Fund and Sinking Fund.

 

Mayor Goetzinger opened the public hearing.  Being no one wishing to address the council, the public hearing was closed.  Clements moved approval of item 9, seconded by Hoffman.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

10.  Discussion, consideration and possible approval or disapproval of:

 

a)      Pay Estimate No. 1 for Project WW-1001 AKA WC-1001, Wells #15 & 16 in the amount of $162,398.70 to Layne Christensen.  To be paid out of 2012 GO Bond and other funds.  As recommended by City Engineer Karl Baldischwiler.

 

b)      Pay Estimate No. 7 for Project No. PC-1001, Wilshire Boulevard in the amount of $66,409.87 to A-Tech Paving.  To be paid out of 2010-2011 GO Bonds and other funds. As recommended by City Engineer Karl Baldischwiler.

 

c)      Pay Estimate No. 3 for Project No. PC-1101, Grand Boulevard in the amount of $138,974.48 to SAC Services.  To be paid out of 2010-2011 GO Bonds and other funds. As recommended by City Engineer Karl Baldischwiler.

 

 Hoffman moved approval of item 10, seconded by Clements.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

 

11.  Discussion, consideration and possible approval or disapproval to solicit bids for the purchase of a trailer mounted combination infrared pavement heater, asphalt hotbox reclaimer for Public Works, to be paid out of 2009-2010 GO Bonds and other funds.  

 

Clements moved approval of item 11, seconded by Hoffman.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

12.  Discussion, consideration and possible approval or disapproval of the tort claim submitted by Conner and Jane Helms, 1608 Camden Way, in the amount of $10,000 (estimated) for removal and replacement of street and taking of yard of 1608 Camden to widen street.  Risk Manager Lindy Stormont recommends denial of the claim and submission to the city’s insurance.

 

Hoffman moved the denial of the tort claim and submission to city’s insurance, seconded by Clements.

            AYE:  Hoffman, Goetzinger

            NAY: Clements

 

13.  Discussion, consideration and possible approval or disapproval of an ordinance amending the Nichols Hills City Code regarding dead or diseased tree removal on private property; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

Clements moved approval of item 13, seconded by Hoffman.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

a)      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance

 

Clements moved approval of the emergency section of item 13, seconded by Hoffman.

            AYE:  Goetzinger, Clements, Hoffman

            NAY: None

 

14.  Discussion, consideration and possible approval or disapproval of an ordinance amending the Nichols Hills regarding municipal court costs and fees; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

Hoffman moved approval of item 14, seconded by Clements.

            AYE:  Goetzinger, Clements, Hoffman

                        NAY: None

 

a)      Consider, discuss and approve or disapprove the emergency section of the foregoing ordinance.

 

Hoffman moved approval of the emergency section of item 14, seconded by Clements.

            AYE:  Goetzinger, Clements, Hoffman

                                    NAY: None

 

15.  Discussion, consideration and possible approval or disapproval of an ordinance amending the Nichols Hills City Code regarding penalties and fines; repealing all conflicting ordinances or parts of ordinances; providing for severability; and providing an effective date.

 

Clements moved approval of item 15, seconded by Hoffman.

            AYE:  Goetzinger, Clements, Hoffman

                        NAY: None      

 

16.  Discussion, consideration and possible action concerning board appointments:

 

a)      Ward One:

                                                               i.      Board of Park Commissioners (Ward One currently held by Karen Browne)

 

Agenda Item 16 (a)(i):  Council Member Hoffman MOVED to approve the recommendation for Ms. Karen Brown, Ward ­ 1 to the Board of Park Commissioners, for the three year term expiring at the regular council meeting in June 2016, or until his/her successor takes office, SECONDED by Goetzinger.

AYES: Hoffman, Goetzinger, Clements

NAYS:  None  

 

 

b)      Ward Two:

                                                               i.      Environmental Health and Sustainability

 

No action taken.

 

c)      Ward Three and At Large:

                                                               i.      Planning Commission (Ward Three currently held by Larry Savage)

                                                             ii.      Board of Park Commissioners (At-Large currently held by Anne Dalton)

 

Agenda Item 16 (c)(i):  Council Member Hoffman MOVED to approve the recommendation for Mr. Larry Savage, Ward ­ 3 to the Planning Commission, for the three year term expiring at the regular council meeting in June 2016, or until his/her successor takes office, SECONDED by Clements.

AYES: Hoffman, Goetzinger, Clements

NAYS:  None  

 

Agenda Item 16 (c)(ii):  Council Member Clements MOVED to approve the recommendation for Ms. Mr. Rainey Williams, Ward ­ 2 to the Board of Park Commissioners, as an at large member for the three year term expiring at the regular council meeting in June 2016, or until his/her successor takes office, SECONDED by Hoffman.

AYES: Hoffman, Goetzinger, Clements

NAYS:  None

 

Mayor Goetzinger expressed his appreciation to Ms. Anne Dalton for her years of service to the Board of Park Commissioners.  Mayor Goetzinger stated he anticipates the Board of Park Commissioners will be very busy in the coming months.  Their task will be lighter due to the hundreds of hours invested and donation of thousands of dollars toward the development of a plan for the Woods Parks and Grand Boulevard Park.  Mayor Goetzinger, on behalf of the city council and staff, express our appreciation to Mr. Peter Hoffman.

 

 

17.  Discussion, Consideration and possible approval or disapproval of Resolution No.1201 of the City Council of the City of Nichols Hills establishing the Nine-One-One Emergency Telephone Rate for Calendar Year 2014.

 

Hoffman moved approval of item 17, seconded by Clement.

            AYE:  Goetzinger, Clements, Hoffman

 

 

18.  Adjournment. There being no further business Clements made a motion to adjourn this meeting, which was seconded by Hoffman, which was unanimously approved.

 

 

 

 

Steven J. Goetzinger            

Steven J. Goetzinger, Mayor

 

 

ATTEST:

 

 

 

Kristi Hort________        David Poole                       

Kristi Hort, City Clerk       David Poole, City Manager

 

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