Tuesday, April 09, 2013

The City of Nichols Hills

Minutes of Regular City Council Meeting

April 09, 2013

 

Original Agenda Filed in the Office of the Municipal Clerk at 3 PM on the 5th day of April, 2013. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

E. Peter Hoffman Jr., Mayor                              David Poole, City Manager    

Steven Goetzinger, Vice-Mayor                        John Michael Williams, City Attorney

Sody Clements, Councilman                             Kristi Hort, City Clerk, Fin Director

 

 

1.   Call to Order.  Mayor Hoffman called the meeting to order and declared a quorum present to conduct business.   

 

2.   Roll Call.  A roll call reflected that Mayor Hoffman, Vice-Mayor Goetzinger and councilmember Clements were present. 

 

3.      Consent Calendar:

a)      Police Department Report for March, 2013

b)      Municipal Court Report for March, 2013

c)      Fire Department Report for March, 2013

d)      Public Works Department Report for March, 2013

e)      Risk Management Report for March, 2013

f)        New Residents List for March, 2013

g)      Finance Director’s Report for March, 2013

h)      City Treasurer’s Report for March, 2013

i)        Information Systems Manager’s Report for March, 2013

j)        City Manager’s Report for March, 2013

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Goetzinger moved to approve the consent calendar as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

4.      Minutes: 

a)      March 12, 2013

b)      March 26, 2013

 

 Clements moved to approve the minutes from March 12, 2013 and March 26, 2013 as presented.  Goetzinger seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

           

5.      Total Warrants and Claims:........................................... $681,944.42

a)      General Fund.............................................................. 167,707.11

b)      Street & Alley Fund......................................................... 3,986.69

c)      Designated Funds............................................................. 204.08

d)      Nichols Hills Municipal Authority................................... 76,257.27

e)      General Fund – CIP.................................................... 111,503.78

f)        911....................................................................................... 24.42

g)      General Obligation Bond Issues................................ 322,261.07

 

 

 Goetzinger moved that the Council approve the total warrants and claims as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Citizens desiring to be heard.  No one expressed a desire to be heard.

 

7.      Discussion, consideration and possible action to authorize Nichols Hills Parks, Inc. to hold a fundraiser in the park.  Amy Bankhead to address council.

 

Clements moved approval of the concept; seek input from the Board of Parks Commission and the City Manager to be considered prior to proposed fundraiser.  Motion was seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

8.      Discussion, consideration and possible approval or disapproval of the budget for the 2012 Bond Refunding.

 

 Goetzinger moved approval of budget adjustment/supplement form for the 2012 Bond Refunding, seconded by  Clements.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

9.      Discussion, consideration and possible approval or disapproval of Pay Estimate No. 5 for Project No. PC-1001, Wilshire Boulevard Paving Improvements in the amount of $146,587.81 to A-Tech Paving. To be paid out of the 2010-2011 GO Bonds and other funds.

 

 

Clements moved approval of item 9, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

10.  Discussion, consideration and possible approval or disapproval of Pay Estimate No. 1 for Project No. PC-1101, Grand Boulevard Improvements in the amount of $97,816.69 to SAC Services.  To be paid out of the 2010-2011 GO Bonds and other funds.

 

 

 Goetzinger moved approval of item 10, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

11.  Discussion, consideration and possible approval or disapproval of Pay Estimate No. 1 for Emergency Paving Repairs in 1100 block of Hemstead in the amount of $56,376.00 to Nash Construction Co.  To be paid out of the 2012 GO Bond Refunding and other funds.

 

 

Clements moved approval of item 11, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

12.  Discussion, consideration and possible approval or disapproval to refund Bear Electric $126.75 for cancellation of electrical permit.

 

 

Goetzinger moved approval of item 12 and issue refund to Bear Electric in the amount of $126.75, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

13.  Discussion, Consideration and possible Action to ratify and approve Registrar, Transfer Agent and Paying Agent Agreement for $4,000,000 General Obligation Bonds, Series 2013.

 

Goetzinger moved approval of item 13 with respect to the engagement of BOKF NA dba Bank of Oklahoma in accordance with the contract presented, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

14.  Receive bids for sale of $4,000,000 General Obligation Bonds, Series 2013, and award sale of bonds to the bidder bidding the lowest interest cost.  1.52

 

 

Mr. John Waldo recommends acceptance of the James Baker Group bid. Clements moved approval of the sale of the bonds to the Baker Group in accordance with the proposed minutes as submitted, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

15.  Discussion, Consideration and Possible Action regarding an ordinance providing for the issuance of General Obligation Bonds in the sum of Four Million Dollars ($4,000,000) by the City of Nichols Hills, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of bonds; providing for a combined bond issue designated “General Obligation Bonds, Series 2013”; prescribing redemption provisions; designating bonds for purposes of certain provisions of the Internal Revenue Code; providing for registration thereof; appointing a paying-agent registrar for the issue and matters related thereto; approving the Official Statement pertaining to the bonds; providing for the levy of an annual tax for payment of principal and interest on the bonds; authorizing the approval of a continuing disclosure agreement and other contracts and instruments necessary to consummate sale of the bonds and disbursement of proceeds of the bonds; fixing other details of the bond sale and issuance; and declaring an emergency.

 

Goetzinger moved approval of item 15, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

a)      Consider, and approve emergency clause for foregoing ordinance

 

Goetzinger moved approval of the emergency section of item 15a, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

16.  Discussion, consideration and possible approval or disapproval to consider adoption and enactment of a new code of ordinances of the City, published in 2012 by Municipal Code Corporation, entitled “Nichols Hills City Code, 2012,” also called Nichols Hills City Code; and declaring an emergency.

 

Clements moved approval of item 16, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

a)      Consider, and approve emergency clause for foregoing ordinance.

 

Clements moved approval of the emergency section of item 16a, seconded by  Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

17.  Discussion, consideration and possible approval or disapproval of a resolution directing the City Clerk, upon publication of the City of Nichols Hills Municipal Code, 2012 (“2012 Code”), to notify the public of said code; and further directing the City Clerk, after receipt of the publication of the 2012 Code, to file certified copies of this Resolution and of the said code with certain designated governmental entities.

 

 

Goetzinger moved approval of item 17, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

18.  Discussion, consideration and possible approval or disapproval to declare surplus and donate all items to the Volunteer Fire Department in Forest Park.

 

 

·      11 - 100’ sections & 2, 50’ sections of Jaffrey, 4” Large Diameter Hose, 1200 feet total

·      5 - 50’ sections of Redhead 3” hose, 250 feet total

·      4  - Self Contained Breathing Apparatus without bottles

·      1 - 35 foot extension ladder

·      1 - Positive Pressure Ventilation Fan

·      2 - Gated Intake Valves

·      2 – Helmet Valves

 

Clements moved approval of item 18, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

19.  Discussion, consideration and possible approval or disapproval to declare surplus; approval to sell items at auction to the highest bidder or to properly dispose of items should no successful bid be received.

 

a)      3 – Corner Desk

b)      3 – Desk

c)      1 – credenza – Hutch combo

d)      1 – lot of 19 office chairs

e)      3 – Printer stands

f)        1 – 2 drawer file cabinet

g)      1 – 3 drawer file cabinet/safe combo

h)      1 – Destroy It Paper Shredder, Model # 2201A,Serial Number 667791

i)        1 – Destroy It Paper Shredder, Model # 2602,Serial Number 2655828

j)        1 – Gestetner fax/printer Serial number K2158500330

k)      1 – HP Office Jet fax Model 7300 Series, Serial number MY624Q72JC

l)        1 – HP fax Model C8189, Serial Number MY76554068

m)   1 – Genicom 5000 Series Printer – Intelli-Print

n)      4 – Wright Line Storage Cabinets

 

Goetzinger moved approval of item 19, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

20.  Discussion, consideration and possible approval or disapproval to renew agreement with the Zoological Trust.

 

Goetzinger moved table item 20, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

21.  Discussion, consideration and possible approval or disapproval to purchase two Sanitation trucks from state contract.

 

Clements moved approval of item 21, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

22.  Discussion, consideration and possible approval to declare sanitation trucks as surplus; approval to trade in or sell to the highest bidder.

 

Goetzinger moved approval of item 22, seconded by Clements .

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

23.  Discussion, consideration and possible approval or disapproval of budget adjustment for fiscal year 2012-2013.

 

Clements moved approval of item 23, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

24.  Discussion, consideration and possible action regarding front yard setbacks for new houses.

 

 

25.  Discussion, consideration and possible action concerning parking motor homes and trailers in Nichols Hills.

 

 

26.  Discussion, consideration and possible action concerning time limits for building and remodeling homes in Nichols Hills.

 

 

Mr. John Michael Williams provided an update of the status of work on Agenda Items 24, 25 and 26.

 

27.  Discussion, Consideration and Possible action to accept the Comprehensive Annual Financial Report and Accompanying Independent Auditor’s report for the fiscal year ended June 30, 2012.

 

Clements moved acceptance of Comprehensive Annual Financial Report and Accompanying Independent Auditor’s report, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

28.  To be read into the minutes:

 

a)      The City of Nichols Hills has received from Oklahoma Department of Environmental Quality, Permit No. WW000055130030 for replacement raw water wells 15 & 16 project, drill to depths of approximately 700-feet, including approximately 200-gpm at 720-feet T. D. H. submersible pumps, well house, four (4) inch connecting water lines totaling approximately 140-feet, and appurtenances to serve the City of Nichols Hills Replacement Raw Water Wells 15 & 16 Project, Oklahoma County, Oklahoma.

 

b)      The City of Nichols Hills has received from Oklahoma Department of Environmental Quality, Permit No. WL000055130119 for the construction of approximately 1,245 L.F. of eight (8) inch and 3,845 L. F. of twelve (12) inch connecting and replacement raw water lines and appurtenances to serve the City of Nichols Hills, Oklahoma County, Oklahoma.

 

Goetzinger moved confirm that item 28 A & B have been read into the minutes of the Nichols Hills City Council meeting, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

29.  Adjournment. There being no further business Clements made a motion to adjourn this meeting, which was seconded by Goetzinger, which was unanimously approved.

 

 

 

 

E. Peter Hoffman           

E. Peter Hoffman, Jr., Mayor

 

ATTEST:

 

 

 

Kristi Hort                   

Kristi Hort, City Clerk                                                 David Poole, City Manager

 

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