Tuesday, November 13, 2012

The City of Nichols Hills

Minutes of Regular City Council Meeting

November 13, 2012

 

Original Agenda Filed in the Office of the Municipal Clerk at 4 PM on the 8th day of November, 2012. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

E. Peter Hoffman Jr., Mayor                              David Poole, City Manager    

Steven Goetzinger, Vice-Mayor                        John Michael Williams, City Attorney

Sody Clements, Councilman                             Kristi Hort, City Clerk, Fin Director

 

 

1.   Call to Order.  Mayor Hoffman called the meeting to order and declared a quorum present to conduct business. 

 

Mayor Hoffman requested a moment of silence for last month’s retiree Mr. Leonard (Chuck) Smith who recently passed away.

 

2.   Roll Call.  A roll call reflected that the above listed members of the Council were present.

 

3.      Consent Calendar:

a)      Police Department Report for October, 2012

b)      Municipal Court Report for October, 2012

c)      Fire Department Report for October, 2012

d)      Public Works Department Report for October, 2012

e)      Risk Management Report for October, 2012

f)        New Residents List for October, 2012

g)      Finance Director’s Report for October, 2012

h)      City Treasurer’s Report for October, 2012

i)        Information Systems Manager’s Report for October, 2012

j)        City Manager’s Report for October, 2012

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Goetzinger moved to approve the consent calendar as presented.  Clements seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

4.      Minutes:           NONE

 

5.      Total Warrants and Claims:........................................... $462,167.42

a)      General Fund.............................................................. 126,880.03

b)      Street & Alley Fund......................................................... 2,149.70

c)      Designated Funds............................................................. 428.00

d)      Nichols Hills Municipal Authority................................... 83,480.25

e)      Nichols Hills Municipal Authority-CIP............................ 19,995.00

f)        General Fund CIP....................................................... 167,984.25

g)      911.................................................................................. 1,131.45

h)      General Obligation Bond Issues.................................. 60,118.74

 

MOTION:  Clements moved that the Council approve the total warrants and claims as presented.  Goetzinger seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Citizens desiring to be heard.

 

7.      Presentations: Recognition of 25 years of Municipal government service.

 

a)      Mr. Randy Lawrence

 

Mayor Hoffman offered congratulations to Mr. Lawrence and expressed appreciation for his 25 years of dedicated work to our great city.

 

8.      Public Hearing regarding refunding certain outstanding General Obligation Bonds for 2001, 2002, 2003, 2004, 2005, 2006, 2007 and 2008 in connection with the following item.

 

Mayor Hoffman opened the public hearing, hearing no one expressing a desire to be heard, the public meeting was closed.

 

9.      Consider, Discuss and Approve a resolution providing for the sale and issuance of General Obligation refunding bonds in the sum of not to exceed Ten Million Dollars ($10,000,000) by the City of Nichols Hills, State of Oklahoma, for the purpose of refunding certain outstanding General Obligation Bonds for 2001, 2002, 2003, 2004, 2005, 2006, 2007 and 2008 of the City; waiving competitive bidding and designating the purchaser for the Bonds; prescribing form of bonds; providing for a bond issue designated “General Obligation Refunding Bonds, Series 2012”; providing for registration thereof; appointing a registrar for the issue; providing levy of an annual tax for payment of principal and interest on the bonds; approving a continuing disclosure agreement; fixing other details of the issue; approving an escrow agreement; and, designating bonds for purposes of certain provisions of the Internal Revenue Code.

 

Mr. John Waldo provided a summarized detail of how this refunding project became available, the approximate dollar amount of over four hundred thousand.  Continuing, he advised this is available at no cost to Nichols Hills residents.  However, residents will reap the benefits via road construction within our city.

 

City Attorney John Michael Williams provided updated documents to council members.  Clements made a motion to move approval of item 9.  Goetzinger seconded this motion.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

10.  Discussion, Consideration and Possible action regarding request to modify intersections to have staff work in conjunction with OKC on the installation of ADA approved crossing at intersections of 63rd and Penn, and 63rd and Grand Boulevard.

 

Mr. Bob Allen addressed regarding the request, advising he walks all over Nichols Hills and the surrounding area.  Mayor Hoffman asked Chief Mask for his recommendation, who advised Penn and 63rd, is one of the busiest intersections in our community and in his opinion, this is an extremely dangerous idea.  Mr. Allen stated he is going through the intersection with or without the ADA approved crossing.  By upgrading the crossing the intersection would be less dangerous.

 

Following a lengthy discussion, Clements made a motion to move approval of item 10, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

11.  Tree trimming presentation by O G & E.

 

Mr. Pat Lewis, Mr. Jeff McCormick and Mr. Jared Cassada provided a presentation of OG&E’s recommendation of what type of tree to plant and where to plant the trees.  Advising the method of tree trimming which OG&E follows and the dangers tree branches create when too close to power lines.

 

12.  Discussion, Consideration and Possible approval or disapproval of Amendment No. 2, in the amount of $127,651.61, for Project No.  PC-0901 & WC-1003 to Atlas Paving Company for Paving, Drainage and Water Improvements on Dorchester Place and Camden Way.  This amendment increases the original contract amount to $1,388,569.23, to be paid out of the 2008-2009 GO Bonds and other funds.

 

Staff requested this item be tabled.   Goetzinger made a motion to table item 12, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

13.  Discussion, Consideration and Possible approval or disapproval of the tort claim submitted by Louis and Charlotte Trost,1601 Queenstown Road,  in the amount of $5,965.23 for water damage resulting from a broken water main. Risk Manager Lindy Stormont recommends denial of the claim and submission to the city’s insurance.

 

Motion: was made by Goetzinger to move to approve item 13, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

14.  Discussion, Consideration and Possible approval or disapproval of the tort claim submitted by Tim Cheek, 1604 Bedford, in the amount of $5,375 for water damage resulting from a broken water main. Risk Manager Lindy Stormont recommends denial of the claim and submission to the city’s insurance.

 

Motion was made by Clements to move to approve item 14, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

15.  Discussion, Consideration and Possible action regarding the sanctioning of events in Nichols Hills on Sundays, as requested by Christ the King Catholic Church, All Souls Episcopal Church and Nichols Hills United Methodist Church.

 

Motion was made by Goetzinger to receive their letter, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

16.  Discussion, Consideration and Possible approval or disapproval to direct staff to initiate proceedings for determination of whether or not building located at 6616 Avondale Drive is dilapidated.

 

Ms. Tonia Stone owns the home across from 6616 Avondale.  Advised the owners have declined numerous offers for her and various residents to purchase the property at this location.

 

Motion was made by Clements to have staff initiate proceedings to determine whether or not the building located at 6616 Avondale Drive is dilapidated, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

17.  Discussion, Consideration and Possible approval or disapproval to reimburse Steve and Linda Slawson at 1606 Camden for driveway replacement in the amount of $__ to be paid out of the 2008-2009 GO Bonds and other funds.

 

 

Motion was made by Goetzinger to move item 17 and payment of $586.76 to Steve and Linda Slawson, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

18.  Discussion, Consideration and Possible approval or disapproval to reimburse Tom and Gigi Wolfe at 1602 Camden for driveway replacement in the amount of $___ to be paid out of the 2008-2009 GO Bonds and other funds.

 

Motion was made by Clements to move item 18 and payment of $278.83 to Steve and Linda Slawson, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

19.  Discussion, Consideration and Possible approval or disapproval to purchase the following capital improvement items:

 

a)      Police Department is requesting to purchase a 2013 Ford Police Interceptor from Oklahoma State Contract (SW035).  The vehicle and equipment will not exceed $35,000; as approved in the FY 2012 – 2013 CIP budget.

 

b)      Police Department is requesting to purchase five Remington Shotguns, not to exceed $3,000; as approved in the FY 2012-2013 CIP budget.

 

c)      Fire Department is requesting to purchase one rolling, locking tool box not to exceed $1,500; as approved in the FY 2012-2013 CIP budget.

 

d)      Public Works is requesting to purchase a 2013 Chevrolet Silverado.  The vehicle and equipment will not exceed $18,000; as approved in the FY 2012 – 2013 CIP budget.

 

e)      Public works is requesting to purchase emergency lighting for six public works vehicles and will not exceed $4,500; as approved in the FY 2012-2013 CIP budgets.

 

Motion was made by Goetzinger to move item 19, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY

 

20.  Discussion, Consideration and Possible approval or disapproval to declare surplus and trade in of the following items:

 

a)      Police Department is requesting to declare the 2010 Ford Police Interceptor (VIN 2FABP7BVXAX110925) as surplus; and approval to trade vehicle in on purchase of new police vehicle.

 

b)      Public Works is requesting to declare the 2004 Chevrolet Pickup (VIN 1GCEC14R54Z333836) as surplus; and approval to trade vehicle in on purchase of new public works pickup.

 

c)      Public Works is requesting to declare the 2004 Chevrolet Pickup (VIN 1GCEC14T94Z328994) as surplus; and approval to trade vehicle in on purchase of new public works pickup.

 

 

Motion was made by Clements to move item 20, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY

 

 

21.  PUBLIC HEARING:  Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-08-01 for which the owners of 1601 Guilford are requesting to erect a fence in front of their home and by ordinance, can only do so by review.  This property is currently zoned E-1.

 

Mayor Hoffman opened the public hearing, having no one express a desire to be heard, the public hearing was closed.  Motion to continue this public hearing to the regular scheduled meeting on December 11, 2012 at 5:30 p.m. was made by Goetzinger, and seconded by Clements. 

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

22.  Discussion, Consideration and Possible approval or disapproval of lump sum distribution of pension benefits for previous employee Carl Gray.

 

Motion was made by Clements to move item 22, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

23.  Discussion, Consideration and Possible approval or disapproval authorizing Public Works to solicit bids for the leveling of the Public Works Administration Building.

 

 

Motion was made by Goetzinger to move item 23, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

 

24.  Discussion, Consideration and Possible action to ratify the emergency declared by City Manager David Poole for the repair of a sewer line in the 1500 block of Glenwood for the Health, Safety and Welfare of the citizens of Nichols Hills.

 

Motion was made by Clements to move item 24, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

25.  Discussion, Consideration and Possible approval or disapproval of schedule of the 2013 regular Nichols Hills City Council meetings.

 

Motion was made by Goetzinger to move item 25, seconded by Clements.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

26.  Discussion, Consideration and Possible approval regarding the Memorandum of Understanding between the City of Nichols Hills and Oklahoma County Emergency Management, as recommended by Fire Chief Terry Hamilton.

 

Motion was made by Clements to move item 26, seconded by Goetzinger.

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

27.  To be read into the minutes: 

 

a)      The City of Nichols Hills has received from Oklahoma Department of Environmental Quality, Permit No. WL000055120790 for the water line extension project, construction of approximately 726 L.F. of six (6) inch and 178 L.F. of eight (8) inch water lines and appurtenances to serve the City of Nichols Hills, Oklahoma County, Oklahoma.

 

The City of Nichols Hills has received from Oklahoma Department of Environmental Quality, Permit No. SL000055120791 for the construction of approximately 712 L.F. of eight (8) inch sewer line and appurtenances to serve the City of Nichols Hills, Oklahoma County, Oklahoma.

 

Mayor Hoffman read into the record of the City of Nichols Hills, Oklahoma Department of Environmental Quality, Permit No. WL000055120790 and Permit No. SL000055120791.

 

 

28.  Adjournment. There being no further business Goetzinger made a motion to adjourn this meeting, which was seconded by Clements, which was unanimously approved.

 

 

 

 

E. Peter Hoffman, Jr.      

E. Peter Hoffman, Jr., Mayor

 

 

ATTEST:

 

 

 

Kristi Hort                            David Poole                        

Kristi Hort, City Clerk         David Poole, City Manager

 

*

City of Nichols Hills, Oklahoma - © 2017 - All Rights Reserved | Site by Project A