Tuesday, September 11, 2012

The City of Nichols Hills

Minutes of Special City Council Meeting

September 11, 2012

 

Original Agenda Filed in the Office of the Municipal Clerk at 1:30 PM on the 7th day of September, 2012. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

E. Peter Hoffman Jr., Mayor                              David Poole, City Manager    

Steven Goetzinger, Vice-Mayor                        John Michael Williams, City Attorney

Sody Clements, Councilman                             Kristi Hort, City Clerk, Fin Director

 

 

1.   Call to Order.  Mayor Hoffman called the meeting to order and declared a quorum present to conduct business. 

 

2.   Roll Call.  A roll call reflected that the above listed members of the Council were present.

 

3.      Consent Calendar:

a)      Police Department Report for August, 2012

b)      Municipal Court Report for August, 2012

c)      Fire Department Report for August, 2012

d)      Public Works Department Report for August, 2012

e)      Risk Management Report for August, 2012

f)        New Residents List for August, 2012

g)      Finance Director’s Report for August, 2012

h)      City Treasurer’s Report for August, 2012

i)        Information Systems Manager’s Report for August, 2012

j)        City Manager’s Report for August, 2012

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

MOTION:  Clements moved that the Council approve the consent calendar as presented.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

4.      Minutes:           August 14, 2012

 

MOTION:  Goetzinger moved that the Council approve the minutes as presented.  Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

 

5.      Total Warrants and Claims:........................................... $435,653.34

a)      General Fund.............................................................. 143,776.07

b)      Street & Alley Fund......................................................... 1,224.10

c)      Designated Funds.......................................................... 2,980.63

d)      Nichols Hills Municipal Authority................................. 114,440.73

e)      General Fund CIP........................................................... 5,994.15

f)        911....................................................................................... 24.38

g)      NHMA CIP..................................................................... 12,825.00

h)      General Obligation Bond Issues................................ 154,388.28

 

MOTION:  Clements moved that the Council approve the total warrants and claims as presented.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Citizens desiring to be heard.

 

Cathy Walker and Susan Marshall spoke to council of concerns over the tree trimming process within our city limits.  Mr. Pat Lewis, Community Affairs representative from OG&E, responded to citizens concerns.  Mayor Peter Hoffman requested the arborist with OG&E meet with Parks, Inc.

 

7.      PUBLIC HEARING:  Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-08-01 for which the owners of 1601 Guilford are requesting to erect a fence in front of their home and by ordinance, can only do so by review.  This property is currently zoned E-1

 

Mayor Hoffman opened the public hearing for case PC 2012-08-01.  The applicant was not present at the meeting.  Council discussed concerns of the fence in relation to Nichols Hills, along with a 3D type view from the street. Seeing no others desiring to speak, the public hearing was closed.

 

Motion to continue this public hearing to the regular scheduled meeting on October 9, 2012 at 5:30 p.m. was made by Goetzinger, and seconded by Clements. 

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

8.      PUBLIC HEARING:  Application by Glenbrook Park in Nichols Hills, LLC for approval of a final plat for Glenbrook Park in Nichols Hills regarding property at 1601 NW 63rd Street, Nichols Hills, Oklahoma, in the North Half of Section Five (5) Township Twelve (12) North, Range Three (3) West of Indian Meridian, Oklahoma County, Oklahoma.

 

A.      Discussion, Consideration and Possible Approval or Disapproval of the forgoing Final Plat.

 

Mayor Hoffman opened the public hearing for the final plat for Glenbrook Park in Nichols Hills.  Following the representations by applicants, Ms. Debra Wolraich inquired as to the responsible party for addressing infringements of restrictions of the covenants.  Mr. Jack Sergeant advised that owners within the 14 homes can enforce the covenants and restrictions.  The PUD becomes an ordinance within the City of Nichols Hills; therefore the city would enforce the ordinance.

 

Motion to approve the final plat was moved by Clements, and seconded by Goetzinger.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

9.      Discussion, Consideration and Possible approval or disapproval of request from Redbud Board of Directors to hang Redbud Classic banners on poles throughout Nichols Hills, from March 21, 2013 through April 7, 2013.

 

Ms. Patty Anthony addressed council of request to hang approximately 70 Redbud Classic banners for the 2013 event. Additionally, she stated the Redbud Directors are willing to meet council requirements verifying no damage occurred to Nichols Hills light poles, arms and ornamental balls.

 

Motion to approve request from Redbud Classic organizers to hang and remove their banners between March 21, 2013 and April 7, 2013, was moved by Goetzinger.  The motion is subject to posting a $7,500 bond for which any damages or cost associated with the installation/removal of banners to be deducted from the bond.  City to complete an inspection of light poles within one business day following the removal of Redbud Classic banners. Motion was seconded by Clements. 

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

10.  Discussion, Consideration and Possible approval or disapproval concerning the request submitted by Oklahoma County Medical Society Alliance to hold the Kitchen Tour scheduled for October 21, 2012.

 

Ms. Amy Bankhead, Oklahoma County Medical Society Alliance, respectfully requested to hold the 21st annual Kitchen Tour in Nichols Hills, and install 20 banners within Nichols Hills.  City Manager advised city staff will install and remove the 20 banners.

 

Motion to approve the date and 20 banners for the Kitchen Tour was moved by Clements, and seconded by Goetzinger.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

11.  Discussion, Consideration and Possible approval or disapproval regarding acceptance of Permanent Easement from 6500 Lenox, LLC.

 

Motion to approve the permanent easement from 6500 Lenox was moved by Goetzinger, and seconded by Clements.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

12.  Discussion, Consideration and Possible approval or disapproval to purchase computer related capital expenditure items, not to exceed $7,900; as approved in the FY 2012 – 2013 CIP budget.

 

Motion to approve this capital expenditure request was moved by Clements, and seconded by Goetzinger.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

13.  Discussion, Consideration and Possible approval or disapproval of Budget Adjustment for fiscal year 2012 – 2013.

 

Motion to approve this budget adjustment was moved by Goetzinger, and seconded by Clements.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

14.  Adjournment. There being no further business, Clements made a motion to adjourn this meeting, which was seconded by Goetzinger, which was unanimously approved.

 

 

 

 

E. Peter Hoffman, Jr.       

E. Peter Hoffman, Jr., Mayor

 

 

ATTEST:

 

 

 

Kristi Hort__________    David Poole                        

Kristi Hort, City Clerk       David Poole, City Manager

 

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