Tuesday, July 10, 2012

The City of Nichols Hills

Minutes of Special City Council Meeting

July 10, 2012

 

Original Agenda Filed in the Office of the Municipal Clerk at 3 PM on the 6th  day of July,  2012. 

 

 

MEMBERS PRESENT                                         OTHERS PRESENT

E. Peter Hoffman Jr., Mayor                              David Poole, City Manager    

Steven Goetzinger, Vice-Mayor                        John Michael Williams, City Attorney

Sody Clements, Councilman                             Kristi Hort, City Clerk, Fin Director

 

 

1.   Call to Order.  Mayor Hoffman called the meeting to order and declared a quorum present to conduct business.  Mr. Zac Conner, a member of Boy Scout Troop 193 led the flag salute.

 

 

 

2.   Roll Call.  A roll call reflected that the above listed members of the Council were present.

 

 

3.      Consent Calendar:

a)      Police Department Report for June, 2012

b)      Municipal Court Report for June, 2012

c)      Fire Department Report for June, 2012

d)      Public Works Department Report for June, 2012

e)      Risk Management Report for June, 2012

f)        New Residents List for June, 20122

g)      Finance Director’s Report for June, 2012

h)      City Treasurer’s Report for June, 2012

i)        Information Systems Manager’s Report for June, 2012

j)        City Manager’s Report for June, 2012

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

m)   Contractual agreements for FY 13

a.      Legal Services Contract with Williams, Box, Forshee & Bullard, P.C.

b.      Engineering Services Agreement with Smith, Roberts, Baldischwiler

c.      Annual agreement between the City of Nichols Hills and Wiley Rice

d.      Zoning Ordinance Analysis Contract with jy architecture

e.      Accounting and Financial Consulting Contract with Crawford & Associates

f.        Audit engagement letter for the fiscal year that will end June 30, 2013 with John M. Arledge & Associates

g.      Renewal of Section 125 Cafeteria Plan and Section 105 HRA plan for FY 2012-2013

h.      Renewal of Business Associate Contract with Partners in Benefit Planning, Inc. for FY 2012-2013

i.         Sanitation Disposal Handling with Allied Waste Services of Oklahoma City

j.         Commercial Waste Handling with Allied Waste Services of Oklahoma City

k.       Water Well Maintenance with Frontier Logging Corporation

l.         Park Maintenance with Northwest Lawn Maintenance, Inc.

 

MOTION:  Clements moved that the Council approved all items on the consent calendar.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

4.      Minutes:           Meeting – May 17, 2012

Meeting – June 07, 2012

Meeting – June 12, 2012

Meeting – June 20, 2012

Meeting – November 24, 2009

 

MOTION:  Goetzinger moved that the Council approved this list of minutes as presented.  Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

 

5.      Total Warrants and Claims:.......................................... $ 410,890.36

a)      General Fund.............................................................. 186,814.01

b)      Street & Alley Fund......................................................... 1,485.47

c)      Nichols Hills Municipal Authority................................... 67,294.81

d)      General Fund CIP......................................................... 18,226.37

e)      911....................................................................................... 24.47

f)        General Obligation Bond Issues................................ 137,045.23

 

MOTION:  Clements moved that the Council approved the total warrants and claims as presented.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

6.      Citizens desiring to be heard.

 

Nancy Herzel, Treasurer for Parks, Inc., expressed appreciation for the city removing the holly trees at Mayor’s Park on the corner of Nichols Road and Drury.  Those trees were replanted at Grand Park.  Following their removal, Mayor Peter Hoffman personally provided the new landscaping improvements to the Mayor’s Park. 

 

7.      Discussion, consideration and possible approval or disapproval of Pay Estimate No. 8 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way Project in the amount of $129,527.33 to Atlas Paving Co. To be paid out of the 2008-2009 GO Bonds and other funds.

 

MOTION:  Goetzinger moved that the Council approve Pay Estimate No. 8 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way project in the amount of $129,527.33 to Atlas Paving Co.  Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

8.      Discussion, consideration and possible approval or disapproval of the annual Oklahoma County Jail Services agreement for Fiscal Year 2012-2013 with the Board of County Commissioners of Oklahoma County, Oklahoma and the Sheriff of Oklahoma County, State of Oklahoma.

 

MOTION:  Clements moved that the Council approve the annual Oklahoma County Jail Services Agreement for Fiscal Year 2012-2013 as presented.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

9.      Discussion, consideration and possible approval or disapproval of the annual fire equipment interlocal agreement for Fiscal Year 2012-2013 with the Oklahoma County Board of County Commissioners.

 

 

MOTION:  Goetzinger moved that the Council approve the annual fire equipment interlocal agreement for Fiscal Year 2012-2013 as presented. Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

10.  Discussion, consideration and possible approval or disapproval to purchase a Laser Printer/Fax machine. Cost will not exceed $1,200, and was approved in the FY 2012-2013 CIP budget.

 

 

MOTION: Clements moved that the Council approved the purchase of a Laser Printer/Fax Machine.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

11.  Discussion, consideration and possible approval or disapproval to purchase the Spam/virus Network appliance and the Network Security Firewall appliance. Cost will not exceed $7,500, and was approved in the FY 2012-2013 CIP budget.

 

 

MOTION:  Goetzinger moved that the Council approved the purchase the Spam/Virus Network appliance and the Network Security Firewall appliance. Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

12.  Discussion, consideration and possible approval or disapproval of Resolution No.1187 of the City Council of the City of Nichols Hills establishing the Nine-One-One Emergency Telephone Rate for Calendar Year 2012.

 

 

MOTION:  Clements moved that the Council approve Resolution No. 1187 establishing the Nine-one-one emergency Telephone Rate for Calendar year 2013.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

13.  Discussion, consideration and possible approval or disapproval of Resolution No.1188 of the City Council of the City of Nichols Hills regarding purchasing from state contracts whenever advantageous for the City; provided, prior to a purchase contract for any sum in excess of $25,000 the agent shall present request to city council for approval.

 

 

MOTION:  Goetzinger moved that the Council approve Resolution No. 1187 authorizing the City of Nichols Hills to purchase from state contracts whenever advantageous for the City; provided, prior to a purchase contract for any sum in excess of $25,000 the agent shall has presented to council for approval.  Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

14.  Discussion, consideration and possible action and acknowledgement of donation from Red Bud Classic to Nichols Hills Parks, Inc. in appreciation for the City of Nichols Hills support in the 2012 event.

 

MOTION:  Goetzinger moved that the Council accept the donation and express our appreciation of the City of Nichols Hills.  Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

15.  Discussion, consideration and possible action concerning the combining of more than one lot back to back.

 

 

MOTION:  Clements moved to request Planning Commission to discuss one lot back to back and make a recommendation to Council.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

 

16.  Discussion, consideration and possible action concerning a grass coverage ordinance and a grass height ordinance.

 

 

MOTION:  Geotzinger moved to direct staff to prepare a proposed ordinance concerning grass height and coverage.  Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

                        NAY: None

 

17.  Discussion, consideration and possible action regarding board appointments.

 

A.      Ward One:

                                                              i.      Investment Committee (Currently held by Jerry Marshall)

 

B.     Ward Two and At Large:

                                                              i.      Board of Adjustment (At Large appointee currently held by Tom Flesher)

                                                            ii.      Investment Committee (Currently held by Johnson Hightower)

 

C.     Ward Three:

                                                               i.      Park Commissioners (Ward Three currently vacant)

                                                             ii.      Environmental, Health & Sustainability Commission (Ward Three currently held by Marty Smith)

                                                            iii.      Investment Committee (Currently held by Greg Wheeler)

 

 

Agenda Items 17 (A)(i); 17 (B)(ii); 17 (C)(iii); :  MOTION:  Clements moved that the Council approve the appointment recommendations for Patrick Rooney, Ward One, Johnson Hightower, Ward Two and Greg Wheeler, Ward Three to the Investment Committee, for indefinite terms. Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

Agenda Item 17 (B)(i):  Tabled

 

 

Agenda Item 17 (C)(i):  MOTION:  Clements moved that the Council approve the recommendation for Curt Boecking Ward three to the Board of Park Commissioners, for the three year term expiring at the regular council meeting in June 2015, or until his/her successor takes office. Hoffman seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

Agenda Item 17 (C)(ii):  Tabled

 

 

18.  Discussion, consideration and possible approval or disapproval to enter into a mutual assistance agreement between the City of Nichols Hills fire department and the City of Oklahoma City fire department.

 

 

MOTION: Clements moved that the Council approve the mutual assistance agreement between the City of Nichols Hills fire department and the City of Oklahoma City fire department for Fiscal Year 2012-2013 as presented.  Goetzinger seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

19.  Discussion, consideration and possible approval or disapproval to enter into an automatic mutual aid agreement between the City of Nichols Hills fire department and The Village fire department.

 

 

MOTION:  Goetzinger moved that the Council approve the automatic mutual aid agreement between the City of Nichols Hills fire department and The Village fire department for Fiscal Year 2012-2013 as presented. Clements seconded this motion.

 

            AYE:  Hoffman, Goetzinger, Clements

            NAY: None

 

 

20.  Adjournment. There being no further business Clements made a motion to adjourn this meeting, which was seconded by Goetzinger, which was unanimously approved.

 

 

 

E. Peter Hoffman, Jr.     

E. Peter Hoffman, Jr., Mayor

 

 

ATTEST:

 

 

 

Kristi Hort_________       David Poole                        

Kristi Hort, City Clerk        David Poole, City Manager

 

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