Tuesday, June 12, 2012

The City of Nichols Hills

Minutes of the City Council Meeting

June 12, 2012

 

Original Agenda Filed in the Office of the Municipal Clerk at   3    PM on the  8th    day of June,  2012. 

 

 

E Peter Hoffman Jr., Mayor                               David Poole, City Manager    

Steven Goetzinger, Vice-Mayor                        John Michael Williams, City Attorney

Sody Clements, Councilman                             Kristi Hort, City Clerk, Fin Director

 

 

1.   Call to Order.

 

Mayor Hoffman called the meeting to order at 5:30 p.m.; then led the flag salute.   

 

 

 

2.   Roll Call.

 

Acknowledgment was made by Mayor Hoffman that he and Vice-Mayor Goetzinger were present.

 

 

3.   Consent Calendar:

 

a)      Police Department Report for May, 2012

b)      Municipal Court Report for May, 2012

c)      Fire Department Report for May, 2012

d)      Public Works Department Report for May, 2012

e)      Risk Management Report for May, 2012

f)        New Residents List for May, 2012

g)      Finance Directorís Report for May, 2012

h)      City Treasurerís Report for May, 2012

i)        Information Systems Managerís Report for May, 2012

j)        City Managerís Report for May, 2012

k)      City Engineerís Report

l)        ACOG Sales Tax Report

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements

 

4.      Minutes:          

April 10, 2012

May 1, 2012 @ 5:30

May 8, 2012 @ 4 p.m.

May 8, 2012 @ 5:30 p.m.

May 10, 2012 @ 4 p.m.

May 17, 2012 @ 2 p.m.

 

 

APPROVED: Motion to table the minutes of May 17, 2012 and approve all remaining minutes as presented, moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

5.      Total Warrants and Claims:.......................................... $ 379,830.20

a)      General Fund.............................................................. 130,454.46

b)      Street & Alley Fund......................................................... 2,223.04

c)      Designated Funds............................................................. 713.15

d)      Nichols Hills Municipal Authority................................... 97,644.09

e)      General Fund CIP......................................................... 66,520.90

f)        911....................................................................................... 24.47

g)      NHMA CIP....................................................................... 6,628.19

h)      General Obligation Bond Issues.................................. 75,621.90

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

6.      Citizens desiring to be heard.

 

 

7.      Proclamation presentation to retiring Nichols Hills City Treasurer Mr. John Erich Frank.

 

 

Mayor Hoffman read and presented Mr. John Erich Frank with a proclamation and a money clip in appreciation for his many years of dedicated service to the City of Nichols Hills. 

 

 

8.      Discussion, Consideration and Possible action approving the request for the annual pooch parade and installation of banners.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

9.      Discussion, Consideration and Possible Approval or disapproval of the water tower lease submitted by A T & T Mobility dba New Cingular Wireless for the water tower owned by the City of Nichols Hills located at Greystone Avenue and Westminster Place.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

10.  PUBLIC HEARING:  Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-06-03 the application seeking a special permit application, submitted by A T & T Mobility dba New Cingular Wireless for the water tower owned by the City of Nichols Hills located at Greystone Avenue and Westminster Place.  A T & T is requesting to install new equipment located on the water tower owned by the City of Nichols Hills.

 

Mayor Hoffman opened the public hearing.  Hearing no citizen present who expressed a desire to be heard, the public hearing was closed.

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

 

11.  PUBLIC HEARING:  Application by Glenbrook Park in Nichols Hills, LLC for approval of a preliminary plat for Glenbrook Park in Nichols Hills regarding property at 1601 NW 63rd Street, Nichols Hills, Oklahoma, in the South Half of Section Five (5) Township Twelve (12) North, Range Three (3) West of Indian Meridian, Oklahoma County, Oklahoma.

 

Mayor Hoffman opened the public hearing.  Ms. Peggy Philbin inquired as to the status of the civil engineer.  City Manager Poole provided an update, and Mayor Hoffman assured residents the consulting civil engineer will be included prior to possible action in regards to the Final Plat.

 

a)      Discussion, Consideration and Possible Approval or Disapproval of the forgoing Preliminary Plat.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

12.  Discussion, Consideration and Possible Approval of Pay Estimate No. 7 for Project No. PC-0901 & WC-1003 Dorchester Place and Camden Way Project in the amount of $52,896.04 to Atlas Paving Co. To be paid out of the 2008-2009 GO Bonds and other funds.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

13.  PUBLIC HEARING:  Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-06-02, for which the owners of 1507 Bedford are requesting to erect a fence in front of their home and by ordinance, can only do so by review.  This property is currently zoned E-2.

 

Mayor Hoffman opened the public hearing.  Hearing no citizen present who expressed a desire to be heard, the public hearing was closed.

 

APPROVED: Motion to approve contingent on the City Managerís approval of the landscaping plan moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

14.  PUBLIC HEARING:  Discussion, Consideration and Possible Approval or disapproval concerning Resolution No.  1186  approving and adopting proposed budgets for Fiscal Year 2012-2013 for General Fund, Nichols Hills Municipal Authority, Street & Alley Fund, General Fund Capital Improvements, NHMA Capital Improvements, 911 funds, Designated Accounts Fund and Sinking Fund.

 

Mayor Hoffman opened the public hearing.  Hearing no citizen present who expressed a desire to be heard, the public hearing was closed.

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

a)      Consider and approve emergency clause for foregoing Resolution

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

15.  Discussion, Consideration and Possible Action on 2012-2013 Workersí Compensation Plan Renewal for July 1, 2012 to June 30, 2013.  Risk Manager Lindy Stormont recommends approval of the renewal and the escrow credit of $ 73,375.45  to be applied to next yearís premium.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

16.  Discussion, Consideration and Possible Action regarding board appointments.

 

 

a)      Ward Two and At Large:

                                                               i.      Planning Commission (Ward Two currently held by Tim Cohn)

 

 

Agenda Item 16 (a)(i):  Vice-Mayor Goetzinger MOVED to approve the recommendation for Mr. Tim Cohn, Ward ­ 2 to the Planning Commission, for the three year term expiring at the regular council meeting in June 2015, or until his/her successor takes office.  SECONDED by Hoffman. AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements

 

 

                                                             ii.      Board of Adjustment (At Large Appointee currently held by Tom Flesher)

 

No Action taken

 

 

b)      Ward Three:

                                                               i.      Park Commissioners (Ward Three currently held by Morton Payne)

 

 

Agenda Item 16 (b)(i):  Council Member Hoffman MOVED to approve the recommendation for Mr. Morton Payne, Ward ­ 3 to the Planning Commission, for the three year term expiring at the regular council meeting in June 2015, or until his/her successor takes office.  SECONDED by Hoffman. AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements

 

                                                             ii.      Park Commissioners (Ward Three currently vacant)

 

 

No Action taken

 

 

 

                                                            iii.      Environmental, Health & Sustainability Commission (Ward Three currently held by Marty Smith)

 

 

 

No Action taken

 

 

17.  Consider, Discussion and Possible approval of appointment of Gerald R. Marshall as City Treasurer effective July 1, 2012 and authorization to Mr. Marshall to take all actions necessary and appropriate to fulfill office of City Treasurer, and further authorize Mayor to sign all necessary documents in furtherance of the foregoing.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger NAYS:  None   Absent:  Clements  

 

 

18.  Discussion, Consideration and Possible action to approve or disapprove the renewal of  general liability, automobile, property, inland marine, law enforcement, employment practices, public entity management liability, commercial crime, excess errors and omissions liability, umbrella liability and terrorism insurance policies with Travelers Insurance for the 2012-2013 policy term.   Risk Manager Lindy Stormont recommends approval.

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger NAYS:  None   Absent:  Clements  

 

 

19.  Discussion, Consideration and Possible action concerning construction sites and parking.

 

 

APPROVED: Motion to authorize the City Manager to implement the beginning of a discussion with all concerned, moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger NAYS:  None   Absent:  Clements  

 

20.  Discussion, Consideration and Possible action concerning Nichols Hills leash laws.

 

 

APPROVED: Motion moved by Goetzinger requesting city manager and city attorney to examine current leash laws and make a recommendation to council, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

21.  Discussion, Consideration and Possible action concerning the combining of more than one lot back to back.

 

 

APPROVED: Motion to table until the regular July council meeting, moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger NAYS:  None   Absent:  Clements  

 

 

22.  PUBLIC HEARING:  Discussion, Consideration and Possible Approval or disapproval on Case PC 2012-06-01, for which the owners of 1701 West Wilshire are requesting to erect a fence in front of their home and by ordinance, can only do so by review.  This property is currently zoned E-2.

 

 

Mayor Hoffman advised the applicant withdrew their application prior to the Planning Commission.

 

 

23.  Adjournment

 

 

 

APPROVED: Motion moved by Goetzinger, seconded by Hoffman.    AYES: Hoffman, Goetzinger  NAYS:  None   Absent:  Clements  

 

 

 

 

E Peter Hoffman, Jr.      

E Peter Hoffman, Jr., Mayor

 

 

 

Kristi Hort_________         David Poole                       

Kristi Hort, City Clerk          David Poole, City Manager

 

 

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