Tuesday, November 08, 2011

The City of Nichols Hills

Minutes of the City Council Meeting

November 8, 2011

 

Original Agenda Filed in the Office of the Municipal Clerk at   3   PM on the  4th   day of November, 2011. 

 

 

Sody Clements, Mayor                                      David Poole, City Manager    

Peter Hoffman, Vice-Mayor                               John Michael Williams, City Attorney

Steven Goetzinger, Councilman                       Kristi Hort, City Clerk, Fin Director

 

 

1.      Call to Order.

 

Mayor Clements called the meeting to order at 5:30 p.m.; then led the flag salute.   

 

 

2.      Roll Call.

 

Acknowledgment was made by Mayor Clements that she along with Vice-Mayor Hoffman and Councilmember Goetzinger were present.

 

3.      Consent Calendar:

 

a)      Police Department Report for October, 2011

b)      Municipal Court Report for October, 2011

c)      Fire Department Report for October, 2011

d)      Public Works Department Report for October, 2011

e)      Risk Management Report for October, 2011

f)        New Residents List for October, 20112

g)      Finance Director’s Report for October, 2011

h)      City Treasurer’s Report for October, 2011

i)        Information Systems Manager’s Report for October, 2011

j)        City Manager’s Report for October, 2011

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

      

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger.

 

 

 

4.      Minutes:           Meeting – October 11, 2011

 

 

                            

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger

 

                        Special Meeting – October 24, 2011

         

                            

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger

 

 

5.      Total Warrants and Claims: .......................................... $696,977.21

a)      General Fund.............................................................. 131,684.17

b)      Street & Alley Fund......................................................... 2,985.81

c)      Designated Funds............................................................. 519.27

d)      Nichols Hills Municipal Authority................................... 75,947.10

e)      General Fund CIP......................................................... 11,528.82

f)        9-1-1.................................................................................. 644.43

g)      NHMA CIP..................................................................... 16,513.13

h)      General Obligation Bond Issues................................ 457,154.48

 

     

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger

 

 

6.      Citizens desiring to be heard:

 

 

 

7.      Discussion, Consideration and Possible Action to approve Amendment No. 1, Change Order No. 1 in the amount of $<32,388.20> and $6,590.00 respectively for Project No. PC-1003 to Shell Construction Co., Inc. for the City-Wide Pavement Rehabilitation project.  This amendment increases the original contract amount to $268,151.80.  To be paid out of the 2010 GO Bonds and other funds.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger

 

8.      Discussion, Consideration and Possible Action to approve Pay Estimate No. 7 (Final), for Project No. PC-1003 for the City-Wide Pavement Rehabilitation project in the amount of $28,279.36 to Shall Construction Co., Inc.  To be paid out of the 2010 GO Bonds and other funds.

 

     

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger

 

 

9.      Discussion, Consideration and Possible Action to approve Pay Estimate No. 2 for Project No. PC-0901 & WC-1003 for Dorchester Place & Camden Way project in the amount of $409,734.91, to Atlas Paving Co.  To be paid out of the 2008 and 2009 GO Bonds and other funds.

 

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger

 

 

10.  Discussion, Consideration and Possible Action to consider removing Fire Engine 33 from surplus and return to active duty and declare Fire Engine 1 as surplus if and when fire engine 33 has been refurbished.

 

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger

 

 

11.  Discussion, Consideration and Possible Action to approve the annual Oklahoma County Jail Services Agreement for Fiscal Year 2011-2012 with the Oklahoma County Sheriff’s Office.

 

     

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger

 

 

12.  Discussion, Consideration and Possible Action related to request of Risk Manager to declare the 2009 Ford Crown Victoria 2FAFP71V48X124591 as surplus; approval to sell this item at auction to the highest bidder or to properly dispose of item should no successful bid be received.

 

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger

 

 

13.  Discussion, Consideration and Possible Action to prepare and distribute Christmas Bonuses to all employees.

 

APPROVED: Moved to approve no more than 1/3 of the overage received back from OWRB by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger

 

 

14.  Adjournment.

 

     

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger

 

 

 

 

 

 

Sody Clements     

Sody Clements, Mayor

 

 

 

Kristi Hort   _______       David Poole_____

Kristi Hort, City Clerk      David Poole, City Manager

 

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