Tuesday, September 13, 2011

The City of Nichols Hills
Minutes of the City Council Meeting
September 13, 2011

Original Agenda Filed in the Office of the Municipal Clerk at   2  PM on the  9th   day of September, 2011. 


Sody Clements, Mayor                 David Poole, City Manager    
Peter Hoffman, Vice-Mayor          John Michael Williams, City Attorney
Steven Goetzinger, Councilman   Kristi Hort, City Clerk, Fin Director


1. Call to Order.

Mayor Clements called the meeting to order at 5:30 p.m.; then led the flag salute.   
 

2. Roll Call.

Acknowledgment was made by Mayor Clements that she along with Vice-Mayor Hoffman and Councilmember Goetzinger were present.

3. Consent Calendar:

a. Police Department Report for August, 2011
b. Municipal Court Report for August, 2011
c. Fire Department Report for August, 2011
d. Public Works Department Report for August, 2011
             a.   Approval of Charles Hooper’s retirement
e. Risk Management Report for August, 2011
f. New Residents List for August, 2011
g. Finance Director’s Report for August, 2011
h. City Treasurer’s Report for August, 2011
i. Information Systems Manager’s Report for August, 2011
j. City Manager’s Report for August, 2011
k. City Engineer’s Report
l. ACOG Sales Tax Report

Mayor Sody Clements recognized the loss of Mr. Charles Hooper, expressed condolences and sympathy to his family.  Additionally, she expressed her sincere appreciation to all city employees who kept the city running through the past two weeks.  Follow council members voiced their agreement with Mayor Clements comments.

Council was advised of the news received late this afternoon of the pending refund of $255,585.96.  These funds were held by OWRB in escrow.  Since the loan was paid in full in August 2011, the City of Nichols Hills will receive this refund within the next few days.

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


4. Minutes:    Meeting – August 9, 2011 5:30 p.m.
         
   
APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

5. Total Warrants and Claims:  $529,948.61
a) General Fund 133,883.90
b) Street & Alley Fund 1,191.85
c) Designated Funds 4,417.00
d) Nichols Hills Municipal Authority 90,538.24
e) General Fund Capital Improvement 22,703.10
f) 9-1-1 24.31
g) General Obligation Bond Issues 277,190.21

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


6. Citizens desiring to be heard:   None


7. PUBLIC HEARING: Consider and approve or disapprove the application seeking a special permit application, submitted by T-Mobile Central LLC (“T-Mobile) for the tower located at 6706 N Pennsylvania Avenue, Nichols Hills, Oklahoma.  T-Mobile currently has 6 antennas mounted on a steel monopole tower on City property.  This monopole is also mounted with a tornado siren.  T-Mobile seeks a special use permit to upgrade the wireless communication service from 2G to 3G technology.  The changes will also improve the appearance of the tower.

APPROVED: Move to continue until October 11, 2011 at 5:30 p.m. by Goetzinger,  seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None    

8. Discussion, Consideration and Possible Action to approve Amendment No 2, Change Order No. 3 in the amount of $528.00 and $5,291.00 respectively for Project No.  WC-1001 to Urban Contractors, LLC for the Booster House Piping, Equipment and Controls project.  This amendment increases the original contract amount to $665,357.06.  To be paid out of the 2009 GO Bonds and other funds.

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


9. Discussion, Consideration and Possible Action to approve Amendment No 3, Change Order No. 3 in the amount of $105,251.68 and $22,000.00 respectively for Project No.  PC-0801 & WC-1002 to Atlas Paving Company for the Coventry Lane and Guilford Lane project.  This amendment increases the original contract amount to $1,357,597.80.  To be paid out of the 2008 and 2009 GO Bonds and other funds.

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

10. Authorize City Manager to invoice the City of Oklahoma City $150,000 for work completed on their behalf.  (Project No.  PC-0801 & WC-1002 to Atlas Paving Company for the Coventry Lane and Guilford Lane project). City Engineer Karl Baldischwiler recommends approval.

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


11. Discussion, Consideration and Possible Action to approve Pay Estimate No. 9 (Final) on 2009 Water Improvements, Booster House Piping, Equipment and Controls Project No.  WC-1001 in the amount of $ 57,510.90 to Urban Contractors, LLC.  To be paid out of 2009 GO Bonds and other funds. Per recommendation of City Engineer Karl Baldischwiler, the maintenance contract shall be put into place.

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


12. Discussion, Consideration and Possible Action to approve Pay Estimate No. 8 on 2008-2009 GO Bond Issues Paving, Drainage and Water Improvements, Project No. PC-0801 & WC-1002 in the amount of $182,344.52 to Atlas Paving Co. To be paid out of 2008 and 2009 GO Bonds and other funds.

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

13. Discussion, Consideration and Possible Action to approve Pay Estimate No. 6 on 2010 City-Wide Pavement Rehabilitation, Project No. PC-1003 in the amount of $12,469.75 to Shell Construction Co., Inc. To be paid out of 2010 GO Bonds and other funds.

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None
 


14. Discussion, Consideration and Possible Action to approve the request received from Blastco Texas, Inc.; to release Blastco Texas, Inc. from the 2011 Ground Storage Tank Painting contract and terminate contract.

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


15. Discussion, Consideration and Possible Action to authorize City Manager to enter into a contract with Blastco to purchase ladder, paint, not to exceed city manager limits.

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


16. Discussion, Consideration and Possible Action to authorize the City of Nichols Hills to rebid the painting contract of the 2011 Ground Storage Tank Painting.

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

17. Discussion, Consideration and Possible Action to approve the Addendum to the Nichols Hills employee dental insurance coverage provided through Delta Dental Plan of Oklahoma.

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


18. Discussion, Consideration and Possible Action regarding board appointments.

a. Ward Three:
i. Board of Adjustments (Ward Three currently held by John Covington)

Council Member Goetzinger MOVED to approve the appointment of Mr. John Covington, Ward three, for the three year term expiring at the regular council meeting in June 2014, or until his/her successor takes office.  SECONDED by Hoffman. AYES: Clements, Hoffman. NAYS: None


19. Discussion, Consideration and Possible Action to approve the 2012 Schedule of regular meeting dates for Nichols Hills City Council.


APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None


20. Adjournment.


APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

Sody Clements____________     
Sody Clements, Mayor

 

Kristi Hort____________    David Poole_________
Kristi Hort, City Clerk           David Poole, City Manager

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