Tuesday, August 09, 2011

The City of Nichols Hills

Minutes of the City Council Meeting

August 9, 2011

 

Original Agenda Filed in the Office of the Municipal Clerk at   3   PM on the  5th  day of August, 2011. 

 

 

Sody Clements, Mayor                                       David Poole, City Manager    

Peter Hoffman, Vice-Mayor                                John Michael Williams, City Attorney

Steven Goetzinger, Councilman                        Kristi Hort, City Clerk, Fin Director

 

 

1.    Call to Order.

 

Mayor Clements called the meeting to order at 5:30 p.m.; then Scout Mr. Agnish Chakraburtty led the flag salute.   

 

 

2.    Roll Call.

 

Acknowledgment was made by Mayor Clements that she along with Vice-Mayor Hoffman and Councilmember Goetzinger were present.

 

3.    Consent Calendar:

a.  Police Department Report for July, 2011

b.  Municipal Court Report for July, 2011

c.  Fire Department Report for July, 2011

d.  Public Works Department Report for July, 2011

e.  Risk Management Report for July, 2011

f.   New Residents List for July, 2011

g.  Finance Director’s Report for July, 2011

h.  City Treasurer’s Report for July, 2011

i.    Information Systems Manager’s Report for July, 2011

j.    City Manager’s Report for July, 2011

k.  City Engineer’s Report

l.    ACOG Sales Tax Report

 

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

4.    Minutes:    Meeting – July 12, 2011 5:30 p.m.

         

                            

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

5.    Total Warrants and Claims: ........................................... $268,881.79

a)    General Fund............................................................. 112,539.53

b)    Street & Alley Fund........................................................ 1,546.39

c)    Designated Funds............................................................. 440.63

d)    Nichols Hills Municipal Authority................................ 111,297.76

e)    9-1-1.................................................................................... 24.15

f)     General Obligation Bond Issues................................... 43,033.33

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

6.    Citizens desiring to be heard:   None

 

Agenda Item 11 was addressed at this time during the meeting to accommodate a scheduling conflict. 

 

 

7.    PUBLIC HEARING: Consider and approve or disapprove the application seeking a special permit application, submitted by T-Mobile Central LLC (“T-Mobile) for the tower located at 6706 N Pennsylvania Avenue, Nichols Hills, Oklahoma.  T-Mobile currently has 6 antennas mounted on a steel monopole tower on City property.  This monopole is also mounted with a tornado siren.  T-Mobile seeks a special use permit to upgrade the wireless communication service from 2G to 3G technology.  The changes will also improve the appearance of the tower.

 

APPROVED: Move to continue until September 13, 2011 at 5:30 p.m. by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None    

 

8.    Discussion, Consideration and Possible Action to approve Amendment No 1, Change Order No. 2 in the amount of $13,835.71 and $29,036.60 respectively for Project No.  WC-1001 to Urban Contractors, LLC for the Booster House Piping, Equipment and Controls project.  This amendment increases the original contract amount to $659,538.06.  To be paid out of the 2009 GO Bonds and other funds.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

9.    Discussion, Consideration and Possible Action to approve Pay Estimate No. 8 on 2009 Water Improvements, Booster House Piping, Equipment and Controls, Project No. WC-1001 in the amount of $8,869.77 to Urban Contractors. To be paid out of 2008 and 2009 GO Bonds and other funds.

 

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None 

 

10.  Discussion, Consideration and Possible Action on Tort claim submitted by Carol McPheeters in the amount of $549.29.  For damages occurring on July 7, 2011 on Wilshire Boulevard.  Risk Manager Lindy Stormont recommends denial of the claim and submission to the city’s insurance.

 

APPROVED: Moved to approval denial of tort claim by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

11.  Discussion, Consideration and Possible Action to approve April 14, 2012 and April 15, 2012 as tentative Redbud Classic dates.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

12.  Discussion, Consideration and Possible Action to approve a lump sum distribution of pension benefits to retiring Public Works employee Robert Elbah.

 

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

13.  Discussion, Consideration and Possible Action to pass Resolution No. 1183 of Nichols Hills, Oklahoma, casting a vote for one trustee of the Oklahoma Municipal Retirement Fund (OMRF) to fill the expiring term of one trustee for District 6.    City Manager David Poole recommends incumbent Mr. John Shugart.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

14.  Discussion, Consideration and Possible Action to approve the Police Departments request to purchase of one new 2011 Chevrolet Tahoe under the state contract, not to exceed $35,000; as approved in the FY 2011 – 2012 CIP budget.

 

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

15.  Discussion, Consideration and Possible Action related to request of  Police Department to declare the 2008 Ford Crown Victoria, VIN SFAFP71V58X130402 as surplus; approval to sell this item at auction to the highest bidder or to properly dispose of item should no successful bid be received.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

16.  Discussion, Consideration and Possible Action to approve the Fire Departments request to purchase a dining room table and office chairs, as approved in the FY 2011 – 2012 CIP budget.

 

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

 

17.  Discussion, Consideration and Possible Action to approve the Fire Departments request to purchase of one new F150 Pickup under the state contract, not to exceed $35,000; as approved in the FY 2011 – 2012 CIP budget.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

 

18.  Consider, Discuss and Approve or Disapprove an ordinance amending the Nichols Hills City Code regarding fees for recycling facilities; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

a.    Consider, Discuss and approve or disapprove an emergency section for the foregoing ordinance

 

APPROVED: Moved by Hoffman, seconded by Goetzinger.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

19.  Adjournment.

 

 

APPROVED: Moved by Goetzinger, seconded by Hoffman.    AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

 

Sody Clements

Sody Clements, Mayor

 

 

Kristi Hort                 

David Poole

Kristi Hort, City Clerk                                                 David Poole, City Manager

 

 

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