Tuesday, July 12, 2011

The City of Nichols Hills
Minutes of the City Council Meeting
July 12, 2011

Original Agenda Filed in the Office of the Municipal Clerk at   4   PM on the  8th   day of July, 2011. 

 

Sody Clements, Mayor                 David Poole, City Manager
Peter Hoffman, Vice-Mayor           John Michael Williams, City Attorney
Steven Goetzinger, Councilman    Kristi Hort, City Clerk, Fin Director


1. Call to Order.

Mayor Clements called the meeting to order at 5:30 p.m.; then led the flag salute.   
 

2. Roll Call.

Acknowledgment was made by Mayor Clements that she along with Vice-Mayor Hoffman and Councilmember Goetzinger were present.

3. Consent Calendar:

a. Police Department Report for June, 2011
b. Municipal Court Report for June, 2011
c. Fire Department Report for June, 2011
d. Public Works Department Report for June, 2011
e. Risk Management Report for June, 2011
f. New Residents List for June, 2011
g. Finance Director’s Report for June, 2011
h. City Treasurer’s Report for June, 2011
i. Information Systems Manager’s Report for June, 2011
j. City Manager’s Report for June, 2011
k. City Engineer’s Report
l. ACOG Sales Tax Report
m.  Renew of Annual Contracts for FY 2011 – 2012
a. Legal Services Contract with Williams, Box, Forshee & Bullard, P.C.
b. Engineering Services Agreement with Smith, Roberts, Baldischwiler
c. Annual agreement between the City of Nichols Hills and Wiley Rice
d. Zoning  Ordinance Analysis Contract with jy architecture
e. Accounting and Financial Consulting Contract with Crawford & Associates
f. Audit engagement letter for the fiscal year that will end June 30, 2011 with John M. Arledge & Associates
g. Renewal of Section 125 Cafeteria Plan and Section 105 HRA plan for FY 2011-2012
h. Renewal of Business Associate Contract with Partners in Benefit Planning, Inc. for FY 2011-2012
i. Sanitation Disposal Handling with Allied Waste Services of Oklahoma City
j. Commercial Waste Handling with Allied Waste Services of Oklahoma City
k. Water Well Maintenance with Frontier Logging  Corporation
l. Public Works Uniforms contract with Unifirst
m. Custodial Services with Alliance Maintenance Company
n. Park Maintenance with Northwest Lawn Maintenance, Inc
o. FY 2011-2012 Service contract with Micro Comm. Inc. for telemetry system
p. Annual agreement on City Hall and Public Works Telephone Systems with Travis Voice & Data
q. Annual agreement on Police Department telecommunications logger with Travis Voice & Data
r. Annual software maintenance agreement on Utility Billing, Financial, Payroll and General Government records management software with USTI
s. Annual software assurance agreement on Docuware Document Imaging Software with ABM Automation
t. Annual software maintenance and service agreement on the Municipal Court case management software with Tyler Technologies
u. Annual system and administration agreement on the City Watch emergency notification system (Reverse 911) with Avtex
v. Annual agreement between the City of Nichols Hills and the Animal Rescue Friends of Nichols Hills, Inc.
w. Fire Equipment Agreement Renewal with Oklahoma County for FY2011-2012
x. Entering into Service Agreement with Logix for monthly telecommunications services.


APPROVED: Moved by Peter Hoffman, seconded by Steven Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None


4. Minutes:    Meeting – June 20, 2011 5:30 p.m.
         
   
APPROVED: Moved by Peter Hoffman, seconded by Steven Goetzinger.  AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

5. Total Warrants and Claims: $ 403,231.54
a) General Fund  78,176.20
b) Street & Alley Fund  2,463.42
c) Designated Funds …………………………………………. 473.51
d) Nichols Hills Municipal Authority  69,939.86
e) General Fund Capital Improvement  252,178.55


APPROVED: Moved by Goetzinger, seconded by Hoffman.  AYES: Clements, Hoffman, Goetzinger. NAYS: None


6. Citizens desiring to be heard: 

Molly Bennett – Pooch Parade

7. Discussion, Consideration and Possible action approving the request for the annual pooch parade and installation of banners.

APPROVED:  pending coordination with Public Works Director Charles Hooper was MOVED by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger. NAYS: None    

8. Discussion, Consideration and Possible Action to approve Pay Estimate No. 7 on 2009 Water Improvements Booster House Piping, Equipment and Controls Project No. WC-1001 in the amount of $18,420.96 to Urban Contractors. To be paid out of 2008 and 2009 GO Bonds and other funds.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None    


9. Discussion, Consideration and Possible Action to approve to approve Pay Estimate No. 5 on 2010 GO Bond City-Wide Pavement Rehabilitation PC-1003 in the amount of $3,762 to Shell Construction, Inc.  To be paid out of the 2010 GO Bonds and other funds. 

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetziger. NAYS: None
 

10. Discussion, Consideration and Possible Action to approve Pay Estimate No. 7  on 2008-2009 Paving, Drainage and Water Improvements to Atlas Paving Co. for the Coventry Lane and Guilford Lane Project in the amount of $115,388.52. To be paid out of 2008 and 2009 GO Bonds and other funds.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None


11. Discussion, Consideration and Possible Action for the Health, Safety and Welfare of citizens of Nichols Hills to ratify the emergency declared by City Manager David Poole and allowing payment of emergency repairs to of water lines, well lines, water valves and fire hydrant.

APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger. NAYS: None


12. Consider, Discuss and approve or disapprove an ordinance amending portions of Article VI, Chapter 2 of the Nichols Hills City Code regarding municipal financial affairs, including processing methods and internal controls over purchases and cash disbursements; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None

a. Consider, Discuss and approve or disapprove an emergency section for the foregoing ordinance


APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None


13. Consider, Discuss and approve or disapprove an ordinance amending Section 24-70 of the Nichols Hills City Code regarding wells used for heat exchange systems; repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

APPROVED: per amendments to ordinance made this evening MOVED by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger. NAYS: None


a. Consider, Discuss and approve or disapprove an emergency section for the foregoing ordinance
 
APPROVED: Moved by Goetzinger, seconded by Hoffman. AYES: Clements, Hoffman, Goetzinger. NAYS: None


14. Discussion, Consideration and Possible Action regarding request to maintain a petty cash account.

APPROVED:  the creation of petty cash account in the amount of $500 and replace all authorizations of existing petty cash accounts MOVED by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None

15. Discussion, Consideration and Possible Action regarding board appointments.
 

ENVIRONMENTAL, HEALTH AND SUSTAINABILITY COMMISSION:

Agenda Item 15 (a)(ii):  Council Member Hoffman MOVED to approve the recommendation for Ms. Lucy Covington, At-Large to the Environmental, Health and Sustainability Commission, for the three year term expiring at the regular council meeting in June 2014, or until his/her successor takes office.  SECONDED by Goetzinger. AYES: Clements, Hoffman. NAYS: None

Agenda Item 15 (b)(ii):  Council Member Hoffman MOVED to approve the recommendation for Ms. Mary Ellen Ternes, Ward 3 to the Environmental, Health and Sustainability Commission, for the three year term expiring at the regular council meeting in June 2014, or until his/her successor takes office. SECONDED by Clements. AYES: Clements, Hoffman. NAYS: None

No Action taken on Agenda Items:
• 15 (a)i
• 15(b) i
• 15(b) iii


16. Adjournment.


APPROVED: Moved by Hoffman, seconded by Goetzinger. AYES: Clements, Hoffman, Goetzinger. NAYS: None

 

 

 


Sody Clements
__________________________     
Sody Clements, Mayor


Kristi Hort                              David Poole
___________________        _______________________
Kristi Hort, City Clerk             David Poole, City Manager

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