City Council - Minutes     
Tuesday, March 08, 2011

The City of Nichols Hills
Minutes of the City Council Meeting
March 8, 2011

Original Agenda Filed in the Office of the Municipal Clerk at   4   PM on the  4th  day of March, 2011.


John Lippert, Mayor                    David Poole, City Manager
Sody Clements, Vice-Mayor        John Michael Williams, City Attorney
Peter Hoffman, Councilman        Kristi Hort, City Clerk, Fin Director


1. Call to Order.

Mayor Lippert called the meeting to order at 5:30 p.m.; then led the flag salute. 
 

2. Roll Call.

Acknowledgment was made by Mayor Lippert that he along with Vice-Mayor Clements and Councilmember Hoffman were all present.


3. Consent Calendar:

a. Police Department Report for February, 2011
b. Municipal Court Report for February, 2011
c. Fire Department Report for February, 2011
d. Public Works Department Report for February, 2011
e. Risk Management Report for February, 2011
f. New Residents List for February, 2011
g. Finance Director’s Report for February, 2011
h. City Treasurer’s Report for February, 2011
i. Information Systems Manager’s Report for February, 2011
j. City Manager’s Report for February, 2011
k. City Engineer’s Report
l. ACOG Sales Tax Report

APPROVED: Moved by Hoffman, seconded by Clements.  AYES: Lippert, Clements, Hoffman.  


4. Minutes:    Meeting – February 8, 2011
 
   
APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.  

 

5. Total Warrants and Claims: $ 565,257.06
a) General Fund 102,198.12
b) Street & Alley Fund 1,120.65
c) Designated Funds 42.87
d) Nichols Hills Municipal Authority 45,935.77
e) General Fund Capital Improvement 133,461.02
f) General Obligation Bonds 282,498.63

APPROVED: Moved by Hoffman, seconded by Clements.  AYES: Lippert, Clements, Hoffman.  


Citizens desiring to be heard:  None

6. Discussion, Consideration and Possible approval or disapproval of an ordinance amending Section 25-5 of the Nichols Hills City Code and the official zoning district map to include additional territory within the “PUD “ Planned Unit Development District and adopting and approving the Planned United Development of THE ENCLAVE AT GLENBROOK TERRACE (pud-4), 1601 NW 63RD Street; repealing all ordinances or parts of ordinances in conflict; providing for severability; and declaring an emergency.  To INCLUDE A PUBLIC HEARING.

Move to Close the Public Hearing was made by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.

Clements moved to disapprove the ordinance, seconded by Hoffman. AYES: Lippert, Clements, Hoffman.


7. Receive petition for rezoning of 1601 NW 63rd, with possible referral to the Planning Commission and other action as desired by Council.

NO ACTION TAKEN.  


8. Discussion, Consideration and Possible Action to approve Pay Estimate No. 4 on Project # WC-1001 to Urban Contractors, LLC in the Amount of $303,312.11.  To be paid out of 2009 GO Bonds and other funds.

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.  


9. Discussion, Consideration and Possible to approve Pay Estimate No. 10 on Project # SC-0901 to Jordan Contractors, Inc. in the amount of $23,102.10.  To be paid out of 2009 GO Bonds and other funds. 

APPROVED: Moved by Hoffman, seconded by Clements.  AYES: Lippert, Clements, Hoffman.    


10. Discussion, Consideration and Possible Action to approve Pay Estimate No. 3 on 2008-2009 Paving, Drainage and Water Improvements to Atlas Paving Co. in the amount of $63,900.  To be paid out of 2008 and 2009 GO Bonds and other funds.

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


11. Discussion, Consideration and Possible Action regarding the EHS Commission request for the City of Nichols Hills to co-sponsor, co-host or in cooperation with the Earth Day celebration hosted by Planet Nichols Hills.

NO ACTION TAKEN.  


12. Discussion, Consideration and Possible Action of request from Oklahoma City memorial Marathon requesting to install banners within the Nichols Hills City limits between April 15, 2011 and May 2, 2011 for the May 1st event. 

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


13. Discussion, Consideration and Possible Action for the Health, Safety and welfare of the citizens of Nichols Hills to ratify the emergency declared by City Manager David Poole allowing the repair of a collapsed sewer line at 6821 N.W. Grand for $6,900.

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    

 

14. Discussion, Consideration and Possible Action for the Health, Safety and Welfare of citizens of Nichols Hills to ratify the emergency declared by City Manager David Poole and allowing payment of emergency water line repairs of $4,400 to Urban Contractor.

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.  


15. Discussion, Consideration and Possible Action for the Health, Safety and Welfare of citizens of Nichols Hills to ratify the emergency declared by City Manager David and allowing payment for emergency water line repairs to Cimarron  Contractor. 

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


16. Discussion, Consideration and Possible Action to approve purchase of one new 2011 Ford Tahoe under the state contract, as approved in the FY 2010 – 2011 budget.

APPROVED: Moved by Hoffman, seconded by Clements.  AYES: Lippert, Clements, Hoffman.    

 

17. Discussion, Consideration and Possible Action to approve purchase of equipment for the new fire department apparatus from 4 local vendors, to be paid out of the 2010 GO Bond in the amount of $22,000.

APPROVED: Moved by  Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


18. Discussion, Consideration and Possible Action to purchase the Phantom Patrol with dual antennas (radar system) for $1,290.


APPROVED: Moved by  Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


19. Discussion, Consideration and Possible Action related to request of Frank Finley, Risk Manager to declare the 2007 Ford Crown Victoria, VIN 2FAFP71W67X115124 as surplus; approval to sell this item at auction to the highest bidder or to properly dispose of item should no successful bid be received.

APPROVED: Moved by Hoffman, seconded by Clements.  AYES: Lippert, Clements, Hoffman.    


20. Discussion, Consideration and Possible Action to approve proclamation declaring week of   April 3, 2011 through April 9, 2011 as Arbor Week in the City of Nichol Hills.


APPROVED: Moved by  Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


21. Discussion, Consideration and Possible Action to approve purchase of one new Bobcat Mini excavator (E35ZTS)  $ 38,179 under the state contract, as approved in the FY 2010 – 2011 budget.

APPROVED: Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman.    


22. Discussion, Consideration and Possible Action regarding Sales Tax.


City Manager David Poole updated Council on the current status of Sales Tax within the City Limits of Nichols Hills.

 


23.  Adjournment.

APPROVED:  Moved by Clements, seconded by Hoffman.  AYES: Lippert, Clements, Hoffman

 


__________________________     
John Lippert, Mayor

 

___________________     _________________________
Kristi Hort, City Clerk           David Poole, City Manager

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