Tuesday, September 14, 2010

The City of Nichols Hills

Minutes of the City Council Meeting

September 14, 2010

 

Original Agenda Filed in the Office of the Municipal Clerk at 5 p.m. on the  10th   day of September, 2010.

 

Addendum Agenda Filed in the Office of the Municipal Clerk at 3:45 p.m. on the  13th   day of September, 2010.

 

 

John Lippert, Mayor                                                     David Poole, City Manager

Sody Clements, Vice-Mayor                                         John Michael Williams, City Attorney

Peter Hoffman, Councilman                                         Kristi Hort, City Clerk, Fin Director

 

 

1.    Call to Order.

 

Mayor Lippert called the meeting to order at 5:30 p.m. The flag salute was led by Mayor Lippert.  Mayor Lippert spoke of the passing of Cathy Keller who served this community for 17 plus years as Finance Director/City Clerk.  Mayor Lippert expressed the councilís condolences to Mrs. Kellerís family.

 

 

 

2.    Roll Call.

 

Acknowledgment was made by Mayor Lippert that he along with Vice-Mayor Clements and Councilmember Hoffman were all present. 

 

 

3.    Consent Calendar:

a.  Police Department Report for August, 2010

b.  Municipal Court Report for August, 2010

c.  Fire Department Report for August, 2010

d.  Public Works Department Report for August, 2010

e.  Risk Management Report for August, 2010

f.   New Residents List for August, 2010

g.  Finance Directorís Report for August, 2010

h.  City Treasurerís Report for August, 2010

i.    Information Systems Managerís Report for August, 2010

j.    City Managerís Report for August, 2010

k.  City Engineerís Report

l.    ACOG Sales Tax Report

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

4.    Minutes:    Meeting Ė August 10, 2010

                        Meeting Ė August 24, 2010

                        Meeting Ė August 31, 2010

 

                            

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

5.  Total Warrants and Claims:........................................... $  563,660.41

a)    General Fund............................................................... 198,103.90

b)    Street & Alley Fund.......................................................... 2,174.84

c)    Nichols Hills Municipal Authority................................... 72,821.75

d)    General Fund Capital Improvement............................ 132,014.13

e)    911 Fund............................................................................... 51.25

f)     General Obligation Bond Issues.................................. 158,494.54

 

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

 

6.    Citizens Desiring to Be Heard:

 

 

Mr. Will Boston spoke to council again regarding his parents home on Camden Way near Penn.  He stated the condition is getting worst. City Manager David Poole advised the project to repair this area has been bid and work will begin within two weeks. Additionally, stating in approximately two years the entire project will be sent to bid.

 

 

7.    Discussion, Consideration and Possible Action to approve Pay Estimate No. 4 on Project No. SC-0901 to Jordan Contractors, Inc. in the amount of $119,898.41. To be paid out of 2009 GO Bonds and other funds.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman   {Note:  September 20, 2010 the payment to Jordan Contractors was reduced to $ 75,548.07 per recommendation of City Engineer Karl Baldischwiler.}

 

 

8.    Discussion, Consideration and Possible Action to approve Pay Estimate No. 2 on 2010 Emergency Pavement Repairs to Nash Construction Co, Inc. in the amount of $13,812.88. To be paid out of 2010 GO Bonds and other funds.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman.

 

 

9.    Consider, Discuss and Approve or Disapprove an ordinance amending the Nichols Hills City code by adding a new section 22-1006.5 prohibiting parking and standing of motor vehicles on portions of Guilford Lane and Coventry lane and providing for a related commercial loading zone: repealing all conflicting ordinances or parts of ordinances; providing for severability; and declaring an emergency.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman.

 

 

a.    Consider, discuss and approve or disapprove an emergency section for the foregoing ordinance.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman.

 

 

10.  Discussion, Consideration and Possible Action regarding tort claim filed by Margaret Reynolds represented by Kathleen Reynolds at 7315 Waverly in the amount of $7,231.98 for expenses due to a sewer backup.

 

 

Following Mayor Lippert read item 10 of this agenda, he and City Attorney John Michael Williams advised that Items 10 and 11 will be moved to the end of the agenda. 

 

 

11.   Matters related to executive session.

 

a.    Consider and approve entering into proposed executive session regarding claim of Margaret Reynolds and/or Kathleen Reynolds regarding property at 7315 Waverly Ave. as authorized by 25 Oklahoma Statutes 2001, Section 307(B)(4) for the purpose of confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest; and, Consider and Approve determination that disclosure regard this matter will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

 

Council member Hoffman made the motion to enter into executive session regarding the above claim for the purpose of confidential communications between the Council and the City Attorney concerning the above claim and to determine that disclosure regarding this matter will seriously impair the ability of the Council to process this claim in the public interest, which was seconded by Clements. AYES, Lippert, Clements, Hoffman.

 

 

b.    Executive Session.

 

 

 

 

c.    Consider and approve leaving executive session and reconvening in open session.

 

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman.

 

 

d.    Discussion and possible action as desired by Council with respect to matters arising from above described executive session.

 

 

MOTION TO DENY the tort claim filed by Margaret Reynolds was made by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman.

 

 

12.    Discussion, Consideration and Possible Action for the Health, Safety and welfare of the citizens of Nichols Hills to ratify the emergency declared by Public Works Director Charles Hooper allowing the repair of one water line and two valves located at Brentwood and Bedford in the amount of $12,800.

 

APPROVED  Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman.

 

 

13.    Discussion, Consideration and Possible Action for the Health, Safety and welfare of the citizens of Nichols Hills to ratify the emergency declared by Public Works Director Charles Hooper allowing the repair of one water valve located at Brentwood, Camden and Queenstown not to exceed $10,835. 

 

APPROVED.  Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman. 

 

 

 

14.    Discussion, Consideration and Possible Action for the Health, Safety and welfare of the citizens of Nichols Hills to ratify the emergency declared by Public Works Director Charles Hooper allowing to proceed with repair of one sewer line located at 7308 Lancet Lane in the amount of $17,800.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman.

 

 

15.    Discussion, Consideration and Possible Action regarding the Red Bud Classic request to install banners within the Nichols Hills City limits between March 26, 2011 and April 11, 2011.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman.

 

 

16.    Discussion, Consideration and Possible Action related to request of Neil Gray, Information Systems Manager to declare the Genicom 5050 Printer, Serial number 0006-9-84980, Fixed Asset number 00721 as surplus; approval to sell this item at auction to the highest bidder or to properly dispose of item should no successful bid be received.

 

APPROVED. Moved by Clements, seconded Hoffman.  AYES. Lippert, Clements, Hoffman.

 

 

17.    FYI: FEMA documents were signed on September 2, 2010 for reimbursement due to flood damages.  Reimbursement should be $ 70,731.28.  (87.5% of $80,835.75; 75% from FEMA and 12.5% from the State of Oklahoma).

 

No action taken.

 

18.   Adjournment.

 

APPROVED at 6:14 p.m. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

John Lippert               

John Lippert, Chairman

 

 

 

 

 

Kristi Hort _                                                                 David Poole

Kristi Hort, City Clerk                                                  David Poole, City Manager

 

 

 

*

City of Nichols Hills, Oklahoma - © 2017 - All Rights Reserved | Site by Project A