Road Construction Alert
Grand Blvd Paving will continue Tuesday morning May 22, 2018. Grand Blvd will be closed from Nichols Road to Sherwood Lane. Sherwood Lane to NW 63rd will be closed on June 5th for concrete paving until project is completed. Projected completion date is September 1, 2018. (Project PC-1702)
Tuesday, July 13, 2010

The City of Nichols Hills

Minutes of the City Council Meeting

July 13, 2010

 

Original Agenda Filed in the Office of the Municipal Clerk at 4:45 p.m.  on the 9th  day of July, 2010

 

Addendum to Agenda Filed in the Office of the Municipal Clerk at 4:00 p.m.  on the 12th  day of July, 2010

 

 

 

 

John Lippert, Mayor     David Poole, City Manager

Sody Clements, Vice-Mayor     John Michael Williams, City Attorney

Peter Hoffman, Councilman     Kristi Hort, City Clerk, Fin Director

 

 

1.    Call to Order.

 

Mayor Lippert called the meeting to order at 5:30p.m.Then acknowledged that Mr. William Archer, Mr. Jordan Edwards, Mr. Sam McDonald and Mr. Bobby Sweeney;  members of Boy Scout Troop # 120. The flag salute was led by Boy Scout Troop 120.

 

 

2.    Roll Call.

 

Acknowledgment was made by Mayor Lippert that he along with Vice-Mayor Clements and Councilmember Hoffman were all present.

 

 

3.    Consent Calendar:

a.  Police Department Report for June, 2010

b.  Municipal Court Report for June, 2010

c.  Fire Department Report for June, 2010

d.  Public Works Department Report for June, 2010

e.  Risk Management Report for June, 2010

f.   New Residents List for June, 2010

g.  Finance Director’s Report for June, 2010

h.  City Treasurer’s Report for June, 2010

i.    Information Systems Manager’s Report for June, 2010

j.    City Manager’s Report for June, 2010

k.  City Engineer’s Report

l.    ACOG Sales Tax Report

m. Renewal of Annual Contracts for FY 2010 – 2011

a)  Legal Services Contract with Williams, Box, Forshee & Bullard, P.C.

b)  Engineering Services Agreement with Smith, Roberts, Baldischwiler

c)  Accounting and Financial Consulting Contract with Crawford & Associates

d)  Annual agreement between the City of Nichols Hills and Wiley Rice

e)  Sanitation Disposal and Commercial Waste Handling with Allied Waste Services of Oklahoma City

f)   Water Well Maintenance with Frontier Logging Corporation

g)  Public Works Uniforms contract with Unifirst

h)  Custodial Services with Alliance Maintenance Company

i)    Park Maintenance with Northwest Lawn Maintenance, Inc.

j)    Annual agreement on City Hall and Public Works Telephone Systems with Travis Voice & Data

k)  Annual agreement on Police Department telecommunications logger with Travis Voice & Data

l)    Annual software maintenance agreement on the Utility Billing, Financial, Payroll and  General Government records management software with USTI

m)Annual software assurance agreement on Docuware Document Imaging Software with ABM Automation

n)  Annual software maintenance and service agreement on the Municipal Court case management software with Tyler Technologies

o)  Annual system and administration agreement on the City Watch emergency notification system (Reverse 911) with Avtex

p)  Annual agreement between the City of Nichols Hills and the Animal Rescue Friends of Nichols Hills, Inc.

q)  Fire Equipment Agreement Renewal for 2010 – 2011

r)   Zoning Ordinance Analysis Contract with jy architecture

 

APPROVED. Moved by  Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

4.    Minutes:     Meeting – May 11, 2010

                              Meeting – June 8, 2010

                              Meeting – June 15, 2010

 

APPROVED. Moved by  Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

5.  Total Warrants and Claims:............................................ $ 271,120.19

a)    General Fund................................................................. 78,053.14

b)    Street & Alley Fund.......................................................... 1,955.38

c)    Designated Funds................................................................. 57.95

d)    2009 G.O. Bond Issue Fund.......................................... 91,817.60

e)    Nichols Hills Municipal Authority................................... 37,916.24

f)     Capital Improvement Fund............................................ 29,572.01

g)    911 Fund............................................................................... 50.12

h)    2008 GO Bond Issue.......................................................... 850.00

i)      2010 GO Bond Issue Fund............................................ 30,847.75

 

                

                

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

6.    Citizens Desiring to Be Heard:

 

 

There were no citizens who express their desire to speak at this time.

 

 

 

7.    Discussion, Consideration and Possible Action to award project described as Grand Boulevard Trail Phase III (PC-1004) to Nash Construction Company for the base bid and alternate #2 in the amount of $ 213,519.35 and engineering fees of $7,920.  City Engineer Karl Baldischwiler will make a recommendation to the Council.

 

 

AWARDED AND APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

 

8.    Discussion, Consideration, and Possible Action to award project described as the 2010 G.O. Bond Issue City-Wide Paving Rehabilitation (PC-1003) to Shell Construction Company for the base bid amount of $293,950.00.  City Engineer Karl Baldischwiler will make a recommendation to the Council.

 

AWARDED AND APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

 

9.    Discussion, Consideration and Possible to approve Pay Estimate No. 2 on Project No. SC-0901 to Jordan Contractors, Inc. in the amount of $86,976.40.  To be paid out of 2009 GO Bonds and other funds.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

 

10.    Discussion, Discussion, Consideration and Possible Action to accept and/or reject the bid for the 75’ Quint Fire apparatus.

 

Chief Bryan recognized attendance this evening of fire department personnel, Mr. Kenny Reyes, driver; Mr. Todd Mays, firefighter; Mr. Kevin Boydston, firefighter.  These men along with Mr. Bennie Harris, fire fighter; worked countless hours on and off duty, verifying the specifications of the new fire apparatus.  Thus, ensuring they meet the needs of Nichols Hills community and residents.  Mayor Lippert expressed appreciation to Chief Bryan and fire department personnel for their efforts on behalf of the community.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

a.    Discussion, Consideration and Possible Action to award the bid for the 75’ Quint Fire Apparatus, to the lowest and/or best bid as recommended Fire Chief Keith Bryan and the Fire Apparatus Committee. To be paid out of 2010 GO Bonds and other funds.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

 

 

b.    Discussion, Consideration and Possible Action of payment options for the 75” Quint Fire Apparatus. To be paid out of 2010 GO Bonds and other funds.

 

 

APPROVED.  Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

 

 

11.    Discussion, Consideration and Possible Action for the Health Safety and Welfare of the citizens of Nichols Hills to ratify the emergency declared by Fire Chief Keith Bryan  for the Outdoor Warning Sirens, as requested by Keith Bryan, Fire Chief.

 

RATIFIED AND APPROVED.  Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

12.    Discussion, Consideration and Possible Action for the Health Safety and Welfare of the citizens of Nichols Hills to ratify the emergency declared by City Manager David Poole for various road and grand channel projects. 

 

RATIFIED AND APPROVED.  Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

13.    Discussion, Consideration and Possible Action concerning the request submitted by Animal Rescue Friends of Nichols Hills, Inc. to utilize Grand Boulevard Park on Sunday September 26, 2010 from 9 a.m. to 3 p.m.; and installing banners 10 to 14 days prior to the eve.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

 

14.    Discussion, Consideration and Possible Action concerning the request submitted by Oklahoma County Medical Society Alliance to hang flags on the light post in Nichols Hills prior to the Kitchen Tour scheduled for October 17, 2010.

 

Ms. Sylvia Shirley addressed council.  APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman.

 

 

15.    Discussion, Consideration and Possible Action concerning Yard Art within Nichols Hills

 

Mayor Lippert stated he would like to move item 15 to the second to last agenda item.  Fellow council members agreed.  When agenda item was heard council members discussed the difference of yard art. No action was taken.

 

 

 

16.    Discussion, Consideration and Possible Action regarding the update of O G & E smart meters to be presented to Council by Peter Hoffman.

 

Member Hoffman provided an update on the O G & E smart meters and the future possibilities for our community.

 

 

 

17.    Discussion, Consideration and Possible Action regarding board appointments for Nichols Hills Planning Commission.

 

APPROVED the board appointment of Mr. Larry Savage for Ward 3. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

18.    Discussion, Consideration and Possible Action regarding board appointments for Nichols Hills Park Commission.

 

APPROVED the board appointment of Mr. Larry Savage for Ward 3. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

APPROVED the board appointment of Ms. Ann Dalton for Ward 3. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

  

19.    Discussion, Consideration and Possible regarding board appointments for Nichols Hills Environmental, Health and Sustainability Commission.

 

 

No Action taken.              

 

 

 

20.    To be read into the minutes:  The City of Nichols Hills has received from Oklahoma Department of Environmental Quality, Permit No. WL000055100390 for the water system improvement, which consists of 410 L.F. of 16-inch and 315 L.F. of 12-inch water lines to serve the City of Nichols Hills, Oklahoma County, Oklahoma.

 

 

So read into minutes.

 

 

21.    Discussion, Consideration and Possible Action to solicit bids for tree removal.

 

APPROVED. Moved by  Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

22.    Discussion, Consideration and Possible Action to solicit bids for one sanitation truck to replace sanitation truck # 15.

 

APPROVED. Moved by  Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

23.    Discussion, Consideration and Possible Action to surplus or trade in sanitation truck #15 – which is a 2000 International 2900.

 

APPROVED. Moved by  Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

24.    Discussion, Consideration and Possible Action to approve the Authorization to Use Name /Product/Logo for the movie Bringing Up Bobby.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

25.    Adjournment

 

APPROVED at  6:37 p.m. Moved by  Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

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