Tuesday, August 10, 2010

The City of Nichols Hills

Minutes of the City Council Meeting

August 10, 2010

 

Original Agenda Filed in the Office of the Municipal Clerk at 4:45 p.m.  on the 6th  day of August, 2010

 

  

 

John Lippert, Mayor                                                           David Poole, City Manager

Sody Clements, Vice-Mayor                                               John Michael Williams, City Attorney

Peter Hoffman, Councilman                                               Kristi Hort, City Clerk, Fin Director

 

 

1.    Call to Order.

 

 

Mayor Lippert called the meeting to order at 5:30p.m. The flag salute was led by Mayor Lippert.

 

 

2.    Roll Call.

 

Acknowledgment was made by Mayor Lippert that he along with Vice-Mayor Clements and Councilmember Hoffman were all present.

 

 

3.    Consent Calendar:

a.  Police Department Report for July, 2010

b.  Municipal Court Report for July, 2010

c.  Fire Department Report for July, 2010

d.  Public Works Department Report for July, 2010

e.  Risk Management Report for July, 2010

f.   New Residents List for July, 2010

g.  Finance Directorís Report for July, 2010

h.  City Treasurerís Report for July, 2010

i.    Information Systems Managerís Report for July, 2010

j.    City Managerís Report for July, 2010

k.  City Engineerís Report

l.    ACOG Sales Tax Report

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

4.    Minutes:   Meeting Ė July 13, 2010

                              

                        

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

5.  Total Warrants and Claims:.......................................... $1,163,678.51

a)    General Fund............................................................... 189,440.97

b)    Street & Alley Fund.......................................................... 2,741.81

c)    Designated Fund................................................................. 220.00

d)    2009 G.O. Bond Issue Fund........................................ 172,003.80

e)    Nichols Hills Municipal Authority................................... 88,517.35

f)     911 Fund............................................................................. 114.46

g)    2010 GO Bond Issue Fund.......................................... 710,640.09

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

6.    Citizens Desiring to Be Heard:

 

Mr. Will Boston son of resident living on Camden Way near Penn expressed his concern of the drainage problem in the area.  City Manager David Poole and City Engineer addressed Mr. Bostonís concerns and advised of the current plans to improve the area. Mayor John Lippert requested staff to research and determine the feasibility of grading the area to improve the drainage issues.

 

 

7.    Discussion, Consideration and Possible Actionto approve Pay Estimate No. 3 on Project No. SC-0901 to Jordan Contractors, Inc. in the amount of $ 54,243.41. To be paid out of 2009 GO Bonds and other funds.

 

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

8.    Discussion, Consideration, and Possible Action approving Amendment No.3/Change Order No. 3 in the amounts of $501.28 and $2,500.00 respectively for Project PC-0701 to Krapff-Reynolds. This amendment/change order increases the original contract amount to $ 1,617,227.97.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

9.    Discussion, Consideration and Possible Action to approve Pay Estimate No. 8 (Final) on Project No. PC-0701 to Krapff-Reynolds Construction Co., in the amount of $105,271.61. To be paid out of 2008 GO Bonds and other funds. Additionally, the maintenance bond for Project No. PC-0701 should be put into effect this date.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

10.    Discussion, Consideration and Possible Action to approve Pay Estimate No. 1 on 2010 Emergency Pavement Repairs to Nash Construction Co. in the amount of $38,624.82. To be paid out of the 2010 GO Bonds and other funds.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

11.    Discussion, Consideration and Possible Action to approve the recommendation of the Nichols Hills Environmental Health Sustainability to issue a document supporting the request by ACOG to endorse a grant to HUD for regional sustainability planning. Of the three documents provided by ACOG, EHS recommends the resolution.

 

APPROVED.  Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

12.    Discussion, Consideration and Possible Action concerning exterior lighting ordinance. 

 

APPROVED.  Moved by Hoffman, seconded by Clements. Vice Mayor Clements stated she is impressed with the time dedicated by the Planning Commission on this issue. AYES. Lippert, Clements, Hoffman. 

 

 

13.    Discussion, Consideration and Possible Action to award the bid for the 2011 Sanitation Truck to Roberts Truck, the lowest and/or best bid in the amount of $123,188.00, as recommended by Public Works Director Charles Hooper.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

14.    Discussion, Consideration and Possible Action to award bid from Pumps of Oklahoma, and enter into a one year contract for pumps, motors, and pipe for the city water wells, as recommended by Public Works Director Charles Hooper.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

15.    Discussion, Consideration and Possible Action to enter into a service contract with Micro Comm. Inc. for $10,700 as recommended by Public Works Director Charles Hooper.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

16.    Discussion, Consideration and Possible Action to award the bid for park tree removal to Arbor Master, as recommended by Public Works Director Charles Hooper.

 

APPROVED. Moved by Clements, seconded by Hoffman. AYES. Lippert, Clements, Hoffman

 

 

17.    Discussion, Consideration and Possible Action to approve April 9, 2011 and April 10, 2011 as tentative Redbud Classic dates.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

18.    Discussion, Consideration and Possible Action to change the dates of the Nichols Hills Pooch Parade from September 26th to October 31st.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

19.    Discussion, Consideration and Possible Action regarding 30 minute commercial loading zone at Christ the King Church.

 

Stricken from agenda.

 

 

20.    Discussion, Consideration and Possible Action concerning traffic flows near Christ the King Church.

 

Stricken from agenda.

 

 

21.    Discussion, Consideration and Possible Action concerning the request submitted by Oklahoma County Medical Society Alliance to hold the Kitchen Tour scheduled for October 17, 2010.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

22.    Discussion, Consideration and Possible Action to approve pay Invoice # HS-4902-2 for the purchase of Fire Truck, payable to Sutphen Corporation in the amount of $672,015.27. To be paid out of 2010 GO Bonds and other funds.

 

APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

23.    Discussion, Consideration and Possible Action regarding board appointments

 

a.    Ward 2 for Environment, Health and Sustainability Commission.

 

No action taken.

 

 

b.    Ward 3 for Environment, Health and Sustainability Commission.

 

John Lippert appointed Carlene Berger as Ward 3 rep for EHS. APPROVED. Moved by Hoffman, seconded by Clements.  AYES. Lippert, Clements, Hoffman

 

 

24.    Discussion, Consideration and Possible Action regarding an ordinance imposing a 25% collection fee on unpaid amounts owed to the City arising from warrants, citations, fines, costs, fees, utility services, emergency medical services and other charges and amounts owed to the City; providing for repealer severability; and declaring an emergency.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

25.    Discussion, Consideration and Possible Action regarding proposed budget adjustments for FY 2010-2011 as recommended by Finance Director Kristi Hort.

 

Stricken from agenda.

 

 

26.  Discussion, Consideration, and Possible Action to purchase one white Ford Ranger Pickup from State Contract for $14,850.89 from Bob Knight Ford. This truck is to replace Unit #4 (Inspectorís vehicle), which was totaled in the last hail storm.

 

APPROVED. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

27.  Discussion, Consideration and Possible Action entering into the an agreement between the City of Oklahoma City and the City of Nichols Hills for the storm sewer/drainage and street improvements at the following locations: Coventry Lane from Pennsylvania Avenue west to Greystone Avenue, project PC-0425.

 

APPROVED. Moved by Hoffman, seconded by Clements. AYES. Lippert, Clements, Hoffman

 

 

28.   Adjournment.

 

APPROVED at 6:13 p.m. Moved by Clements, seconded by Hoffman.  AYES. Lippert, Clements, Hoffman

 

 

 

 

John Lippert              

John Lippert, Mayor

 

 

 

Kristi Hort                                                                           

 

David Poole  

Kristi Hort, City Clerk                                                        David Poole, City Manager

 

 

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