Road Construction Alert
Grand Blvd Paving will continue Tuesday morning May 22, 2018. Grand Blvd will be closed from Nichols Road to Sherwood Lane. Sherwood Lane to NW 63rd will be closed on June 5th for concrete paving until project is completed. Projected completion date is September 1, 2018. (Project PC-1702)
Tuesday, February 09, 2010

MINUTES OF A REGULAR MEETING OF THE NICHOLS HILLS CITY COUNCIL HELD TUESDAY,  FEBRUARY 9, 2010 AT 5:30P.M.; TOWN HALL, 6407 AVONDALE DRIVE, NICHOLS HILLS, OKLAHOMA, 73116

 

MEMBERS PRESENT:        Peter Hoffman, Mayor

                                                John Lippert, Vice-Mayor

                                                Sody Clements, Councilman

                                                David Poole, City Manager

                                                Michael O’Neal, Attorney

 

OTHERS PRESENT:            Kristi Hort, Finance Director/City Clerk

                                                Richard Mask, Police Chief

                                                Keith Bryan, Fire Chief

                                                Frank Finley, Risk Manager

                                                Charles Hooper, Public Works Director

                                                Neil Gray, Information Systems Manager

                                                Dale Barnes, Accountant

 

Mayor Hoffman called the meeting to order and declared a quorum present to conduct business.  The Mayor led the crowd in the Pledge of Allegiance.

 

1.      Consent Calendar:

a)      Police Department Report for January, 2010

b)      Municipal Court Report for January, 2010

c)      Fire Department Report for January, 2010

d)      Public Works Department Report for January, 2010

e)      Risk Management Report for January, 2010

f)       New Residents List for January, 2010

g)      Finance Director’s Report for January, 2010

h)      City Treasurer’s Report for January, 2010

i)        Information Systems Manager’s Report for January, 2010

j)        City Manager’s Report for January, 2010

k)      City Engineer’s Report

l)        ACOG Sales Tax Report

 

Motion was made by Vice-Mayor Lippert, seconded by Council member Clements to approve the consent calendar listed above.

 

      Aye:     Hoffman, Lippert, Clements

      Nay:    None

 

Motion was made by Council member Clements, seconded by Vice-Mayor Lippert to approve the minutes of the regular meeting held January 12, 2010; along with the minutes of the special meeting held on January 21, 2010.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Motion was made by Vice-Mayor Lippert, seconded by Council member Clements to approve the warrants and claims in the amount of $ 593,857.05 distributed as follows:

 

a)      General Fund............................................................... 95,671.89

b)      Street & Alley Fund........................................................ 2,339.33

c)      Designated Accounts Fund............................................... 109.00

d)      2009 G.O. Bond Issue Fund............................................. 918.75

e)      Nichols Hills Municipal Authority.................................. 64,155.08

f)       Capital Improvement Fund.......................................... 22,862.40

g)      911 Fund........................................................................... 165.82

h)      2007 G.O. Bond Issue Fund...................................... 170,740.68

i)        2008 G.O. Bond Issue Fund...................................... 236,894.10

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Vice-Mayor Lippert made a motion to approve progressive Estimate No. 7 on project No. WC-0701 to Tabcon, Inc. in the amount of $152,300.70. To be paid out of 2008 GO Bonds and other funds.  Council member Clements seconded the motion.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

The motion to approve Progressive Estimate No. 2 on Project No. WC-0802 to Haynes Equipment Co. in the amount of $ 76,893.40. To be paid out of 2008 GO Bonds and other funds was made by Council member Clements; seconded by Vice-Mayor Lippert.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Approval of Progressive Estimate No. 5 on project No. PC-0701 to Krapff-Reynolds Construction Co. in the amount of $ 163,308.07; to be paid out of 2005 GO Bond funds and other funds were made via a motion by Vice-Mayor Lippert, Councilmember Clements seconded the motion.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Councilmember Clements made a motion to approve payment Burgess Engineering & Testing, Inc. for Concrete Compression & Field Test Results in the amount of $575 to be paid out of 2007 GO Bond Funds and other funds. Vice-Mayor Lippert seconded the motion.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Vice-Mayor Lippert made the motion to approve the release of easement covering property at 1432 Sherwood Lane. This motion was seconded by Councilmember Clements.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Vice-Mayor Lippert made the motion to of a Resolution adopting an amended Investment Policy to include a minimum capital requirement for depository institutions, and authorizing an exception to the requirement in the Investment Policy that depository institutions appear on a list of depository institutions approved by the Council until such a list has been approved. This motion was seconded by Councilmember Clements.

 

Aye:     Hoffman, Lippert, Clements

Nay:    None

 

Attorney Michael O’Neal advised council that three positions are available for appointment, in addition to the two positions held by City Treasurer and Finance Director.  Mayor Hoffman appointed Mr. Johnson Hightower; Vice-Mayor Lippert stated he would like to appoint Mr. Greg Wheeler and Council member Clements stated that Mr. Jerry Marshall will be her appointee.  Mr. O’Neal advised it is acceptable to appoint these three candidates upon the condition of acceptance by each potential committee member.  Councilmember Clements made a motion to appoint the Mr. Johnson Hightower, Mr. Greg Wheeler and Mr. Jerry Marshall to the Nichols Hills Investment Committee pursuant to Section XIII of the City's Investment Policy and their acceptance of this appointment.  Vice-Mayor Lippert seconded this motion.

 

Mayor Hoffman discussed various Nichols Hills projects looking forward.  With the masterpiece concept which is ongoing within our great city, in addition to looking at the Public Works projects such as water, fire, police, homes, parks, etc.  Thus leaving two critical areas which he feels need discussion.  Those two items are the proposed relocation of the Nichols Hills town hall and the other being roads.  He stated previously we have identified roads which are slated for repairs, and the reality of this situation is that we are behind on our roads.  Continuing he stated certain roads are in near disaster condition.  In regards to Town Hall, we have been given the opportunity to trade land; this particular location with the church property even up.  Based on the past year and half; working with architects, engineers and cost evaluations, the proposed project nears seven million dollars.  Mayor Hoffman asked fellow council members to consider directing City Manager David Poole and City Engineer to provide council members with a cost evaluation of the roads within our city, with a medium term solution to determine which parts or sections of the roads allowing many years of continued use, cost and minimum time frames.  In regards to the Town Hall, the current location is in needs of refurbishing.  Whether this would be include only minimum repairs or remodeling to last for the long future.  Additionally, council should consider of whether to invest the near seven million dollars into reconstruction of the land and building trade with Chesapeake.  Council member Clements asked the City Manager David Poole how he feels of this request; which he replied we must do something.  The current building has major issues in regards to structural damages, roof issues, heating and air conditioning issues, as well as space issues.  He stated he is for this request, because it gives him direction.  It will tell us what we are looking at.  Do we need to do “band-aid” type repairs because we are possibly considering the move to the Church site.  If the Town Hall will not be moving, the repairs to make the current location work must be completed to continue.  For example roof repairs which are currently being held by duct tape, not well for long term use.  In regards to the roads, we have some roads are terrible.  The City does not have the funds available in operational money to make the necessary repairs.  This will provide direction in how to prepare for the future.  Mayor Hoffman asked if about the minimal repair cost would be within $100,000 with a maximum around one million. City Manager advised that the minimum would be in the neighborhood of $300,000 to $400,000 due to the last estimate for heat & air issues, which are now more significant than at that time.  City Engineer advised Mayor Hoffman, that he would need approximately two months to prepare the information requested in regards to roads within the City.  Vice-Mayor Lippert stated that we should allow the City Manager and City Engineer sixty days to gather this requested information.  Should either have the information before that time, the council would review that information.

 

There being no further business, Vice Mayor Lippert made a motion to adjourn, Council member Clements seconded the motion.

 

                                                                                   

E. Peter Hoffman

Mayor

 

ATTEST:

 

Kristi Hort

City Clerk

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